Job Description

ROLE PURPOSE
Support all aspects of the Company fleet owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.
Effectively support the Fleet team in terms of:

• Management of fleet to keep the fleet running efficiently, highest up time and within budget.
• Support the Executive, Management and Strategy to achieve set out annual targets

MAIN OUTPUTS
Financial Management

• Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements
• Accounts processing
• Ensure correctness of all invoicing
• Invoicing timing processing in the correct month
• Efficient controls exercised over cash expenses
• Ensure upfront approvals by the correct level of authority
• Asset Management
• Maintain the master data base with relevant fleet details driver name, ID, license, vehicle listing, etc.
• Assist in documenting all relevant information for fleet data
• Maintain reporting platform
• The KPI for this task will be measured against accuracy of data and sense of urgency

Customer and Stakeholder Management

• Client relations

• Support Executive to achieve positive CSI results
• Maintain and update the SPOC matrix to ensure continuity of business

Internal Controls and Administration

• Internal Controls

• Identify problems proactively and resolve timeously
• Effectively communicate any changes which affect direct / indirect team
• Administration

• Support and complete all administrative responsibilities
• Data integrity, driver files, vehicle files, cost center allocation.
• Insurance claim process
• Program management to migrate manual processes into technological solutions
• License and registration management find ways to fine tune vehicle licensing procedure
• Vehicle tracking ensure all vehicles are fitted with working tracking devices

Quality standards and Operations

• Quality Control

• Contribute towards continually improving all aspects of fleet service delivery
• Conduct monthly fleet inspections / audits as and when required
• Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements
• Operations

• Distribution of all relevant fleet requirements fuel cards, E-tags, licenses, traffic fines, proxy forms, etc.
• Vendor listing - windscreen repairs, tyre fitment center liaise with Technical manager
• Adhere and ensure all process and regulatory compliance
• Fuel Management
• Support the management of generators and mobiles

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• Grade 12 (Matric)
• Tertiary qualification in logistics, fleet or supply chain management
• Industry related diploma / degree
• Drivers License - Code B
• Minimum of 3-5 years experience in fleet management environment
• Logistics / Distribution and Fleet Management
• Financial Management
• HR/IR Management
• Supply Chain Management
• (ISO) 9001:2008 Quality Management Knowledge
• Adept in all MS office applications
• Intermediate Excel proficiency will be advantageous
• SAP proficiency will be advantageous
• Up-to-date knowledge of SA road traffic regulations
• Abide by OHASA

FUNDAMENTAL COMPETENCIES

• Success driven
• Self-awareness
• Self-management
• Results / Output orientated
• Social awareness
• Integrity
• Continued Learning
• Operate with sense of urgency
• Ability to negotiate tactfully
• Able to function autonomously
• Adaptable and flexible
• People skills
• Multicultural awareness
• Business Acumen
• Analytical
• Problem solver
• Create your own framework
• Systematic
• Anticipate and solution
• Customer service orientation
• Self Confidence
• Positive attitude
• Communication
• Team Player
• Time management
• Coping with pressure
• Ability to accept constructive feedback
• Strong work ethic reliability

Skills Required