Job Description

Main purpose of the job:

• To ensure security of the Company's fleet and safety management by monitoring both driver and vehicle performance. Monitoring and managing the fleet fuel consumption and budget.

Location:

• 31 Princess of Wales Terrace, Parktown, Johannesburg

Key performance areas:

Fuel Management: -

• Receive and review daily fuel usage/consumption reports and capture on the FMIS system.
• Identify irregularities and implement corrective measures.
• Report all incidents of expired, damaged, or lost cards to the Fleet Officer - Driver Services.
• Manage new fuel card applications/cancellations requests and notify WHC finance.
• Maintain a database of fuel cards assigned to fleet.

Fuel Expenditure Administration: -

• Receive fuel expenditure receipts for all vehicle's fuel transactions.
• Receive monthly xe2x80x9chard copyxe2x80x9d reports of FUEL expenditure for each vehicle.
• Attach all fuel receipts for all expenditure to the xe2x80x9chard copyxe2x80x9d reports.
• Where receipts are missing, obtain copies from the service provider
• Forward all completed fuel expenditure reports and receipts to WHC Finance
• Liaise with fuel card service provider for any queries.

Toll Fees: -

• Receive and review daily toll fee reports and capture on the FMIS system.
• Receive monthly xe2x80x9chard copyxe2x80x9d reports of TOLL expenditure for each vehicle.
• Attach all TOLL receipts for all expenditure to the xe2x80x9chard copyxe2x80x9d reports.
• Where receipts are missing obtain copies from the service provider.
• Forward all completed TOLL expenditure reports and receipts to WHC Finance
• Identify irregularities of usage and implement corrective measures by addressing related issues with the responsible driver.

Telematics Management: -

• Ongoingly monitor the telematics system activities to ensure that it is fully functional and vehicle usage and driver behavior are in accordance with fleet policy and road traffic regulations.
• Report to the service provider all malfunctioning vehicle systems ensuring their prompt and complete repair.
• Identify Odometer (Kms) readings with liaison with Fleet Officer and capture on the FMIS system.
• Where odometer readings are inaccurate, arrange for their verification and / or correction/calibration by either an electronic update or supplier repair.
• Evaluate daily usage of vehicles to identify potentially unauthorized usage, speeding and any other traffic transgressions.
• Assist WHC finance and Fleet officer with investigations of traffic violations for allocation(fines)
• Implement corrective measures by addressing related issues with the respective Driver or Line manager.
• Promptly respond to emergency situations where theft, hijacking, accidents, or incidents affecting driver safety are identified or reported by the telematics system, the service provider or driver.
• Take ownership of emergency situations and remain until there is resolution and driver safety has been achieved.
• Assist with onboarding on telematics system for new vehicles.
• Remove and deactivate telematics system for sold / terminated vehicles.

Reporting: -

• Extract daily operational and telematics usage report of vehicle usage and driver behavior
• Identify variances and exceptions. Implement corrective measures by addressing related issues with the responsible Driver or Line manager.
• Prepare reports on the health (functionality) of the telematics system and vehicle usage and driver behavior.

Stakeholder Relations: -

• Build, support and maintain healthy diverse internal and external relationships to ensure achievement of organisational goals.
• Implement remedial actions where required, in consultation with the Fleet Manager.

Compliance: -

• Adhere to relevant statutory and legislative regulations, standard company operating procedures (SOP's), policies and practices.

Required minimum education and training:

• Diploma/Certificate in Fleet Management or a qualification in Transport Management.
• Knowledge of Telematics/tracking systems is non-negotiable for this position.
• A valid unendorsed South African driver's license.

Required minimum work experience:

• Five (5) years within the fleet environment with fuel & telematics experience.

Desirable additional education, work experience and personal abilities:

• Punctuality and good time keeping must be adhered to at all times.
• Good organisational, leadership and team skills. Flexibility, quality control and attention to detail.
• Ability to work independently. A self-starter. A professional and positive disposition.
• Customer orientated and tactful. Self-motivated with a high regard for work ethic, values and integrity.
• Must demonstrate strong interpersonal and communication skills.
• Computer experience for maintaining database of vehicle information and familiarity with make and models of current fleet vehicles. Excellent investigative and analytical skills.
• Contactable after hours in instances of fleet related emergencies.
• Overtime work and occasional travel may be required from time to time.

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 2 October 2023.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.

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Company Description

Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences. WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives. In addition, WHC offers a range of products and services to Academics.

AJ Personnel