Job Description

Job Details
Closing Date 2024/04/26
Reference Number SHO240419-3
Job Title Fleet Administrator
Job Type Permanent
Location - Country South Africa
Location - Province Western Cape
Location - Town or City DC Brackenfell, Cape Town
Purpose of the JobThe Fleet Administrator ensures the seamless functioning of the organization's transportation operations. This encompasses various facets, ranging from meticulous documentation management to management of vehicle scheduling, maintenance, and financial processes. The core of this role involves supporting the National Fleet Admin Manager, which includes managing the companyxe2x80x99s passenger fleet and all related administrative tasks. Furthermore, this role is a second point of contact fordivisions, providing comprehensive support, addressing queries, and ensuring seamless and efficient passenger fleet management processes.Job Advert Details
Job Category Administrative
Job ObjectivesManagement and Documentation:
Undertake the maintaining of accurate and organized records of vehicle information. This includes all communication and documents relating to Natis, Tax Invoices, Lease agreements and License discs.Vehicle Scheduling and Maintenance:
Update the daily vehicle schedule with changes, including delivery dates, signoffs, and signing dates.Driver Support and Communication:
Provide comprehensive support, information, and reports for drivers under investigation,addressing queries related to vehicles.Financial and Administrative Processing:
Managing the information flow for all transport-related arrangements for vehicles moving between divisions / provinces and daily authorizations for vehicles.Market Values and Yearly Reports:
Communicate market values to the divisions for budgeting.Insurance and Vehicle Transactions:
Manage internal insurance administration and documentation for accidents, including the deregistration of written-off vehiclesBuying or Selling of Company Vehicles:
Facilitate the leasing, buying, or selling of company vehicles for all divisions.Data entry and reporting:
Input data in fleet systems and spreadsheets.Further Administration:
Oversee a Pool Fleet
QualificationsQualifications and Experience:
Matric / Grade 12 - (essential)
Certificate or diploma in Logistics, Transportation Management, Operations Management, or a related field - (desirable)
Experience+3 yearsxe2x80x99 experience in fleet management operations, with solid experience of vehicle scheduling and maintenance coordination, including tracking systems and vehicle lease management - (essential)
Experience in managing the administration pool fleet and coordinating vehicle bookings - (essential)
Substantial knowledge in managing internal insurance administration - (essential)
Extensive experience in financial and administrative processing - (essential)
Proficient (intermediate) in Microsoft 365 with focus on Excel, Word, and PowerPoint - (essential)
Professional communication skills xe2x80x93 (essential)
Strong administrative skills xe2x80x93 (essential)
Knowledge and SkillsProficient in fleet management administration - Understands administrative processes for managing company fleet operations, including expected turnaround time requirements andapplicable policy.Organised with a strong drive for operational execution and efficiency - Ensures processes,targets and performance measurements are continuously met or exceeded.Analytical thinker - Grasps new information to generate insights while integrating multiple sources of data and proactively investigating courses of action to identify feasible solutions.Business acumen xe2x80x93 Understands retail standards and operational best practices to improve and drive performance.Communication and reporting skills xe2x80x93 Able to convey information and data clearly, accurately, and succinctly in a meaningful way.Collaborative partnering: Good interpersonal skills to build meaningful, sound relationships internally and externally.Responsiveness to requests for service, responds to requests for service in a timely and thorough manner; does what is necessary to ensure customer satisfaction; prioritizes customer needs; follows up to evaluate customer satisfaction both internally and externally.Ability to work under pressure and under tight time constraints, efficiently prioritising workloads, balancing multiple, competing priorities, and managing time effectively in a high-volume, fast moving environment. Enjoys challenging work and has the proven ability to effectively adapt to and manage change.

Shoprite Holdings