Job Description

About the Role:
We are seeking a reliable, well-organised Administrative Assistant to join our team (will be working with/under me).
The successful candidate will support daily office operations, ensure effective communication with suppliers, and provide essential administrative support.
Key Responsibilities:

• Handle incoming and outgoing calls with professionalism and courtesy.
• Contact service providers to request and follow up on documents.
• Manage, organise, and maintain filing systems (electronic and physical).
• Assist with drafting, formatting, and editing reports, and documents.
• Perform data entry and update records accurately and timeously.
• Schedule and coordinate meetings and appointments.
• Monitor and respond to emails, directing queries to the correct departments.
• Provide general office support, including photocopying, scanning, and binding documents.
• Assist management and colleagues with ad-hoc tasks and projects.

Requirements:

• Previous experience in an administrative or office support role preferred.
• Strong verbal and written communication skills, with excellent telephone etiquette.
• Ability to interact professionally with clients, suppliers and colleagues at all levels.
• Know how to work with Microsoft Office (Word, Excel, Outlook).
• Highly organised with excellent attention to detail and accuracy.
• Ability to multitask, prioritise workloads, and work independently this is a very fast pace environment.
• A proactive, positive attitude and willingness to learn.

Personal Attributes:

• Professional and well-presented.
• Reliable and trustworthy.
• Strong interpersonal skills and customer service orientation.
• Problem-solving mindset with the ability to take initiative.

Remuneration:
R7,900 to R10,000 per month
Working Hours are:
Monday Thursday 8am to 4:30pm.
Friday 8am to 4pm.
It will be contract basis for the next 6 months with the possibility of extending or then being employed permanently but the intention right now is for 6 months only.
Starting date:
ASAP or 1 October 2025

Skills Required