Job Description

###

Job Advert Summary

Eduvos is looking to employ a

Financial Disbursement Officer

on a permanent basis at any of our National campuses.

Type of role:

Permanent

Purpose of the role:

To manage the full lifecycle of bursary fund disbursements to students and third-party vendors, ensuring accuracy, compliance, and efficiency in alignment with funder Service Level Agreements (SLAs) and institutional policies. The Financial Disbursement Officer plays a critical role in ensuring students receive timely financial support, while maintaining strong controls, reconciliations, and stakeholder trust in a fast-paced higher education environment.

###

Minimum Requirements

National Diploma or Degree in Finance, Accounting, Business Administration, or a related field. Minimum of 2-3 years' experience in financial administration, payment processing, or disbursement roles. Experience working in a higher education or bursary-funding environment is advantageous. Proficiency in Excel and financial systems (Dynamics 365 F&O advantageous). Proven experience with financial reconciliation and vendor payment systems. Exposure to bursary administration processes or donor-funded programmes is advantageous.
###

Duties and Responsibilities

Disbursement Administration


Process student disbursements for tuition, accommodation, textbooks, and stipends in line with SLA terms and institutional protocols. Manage allowances (students) and ensure timely vendor (textbooks, accommodation) payments. Initiate and verify credit refund processes for bursary students where applicable.

Funder and Vendor Engagement


Onboard new bursary funders and ensure all financial and reporting requirements are captured in SLAs. Act as a key liaison with funders regarding disbursement queries. Coordinate onboarding and bank verification for accommodation and textbook providers, ensuring vendor compliance and readiness for payment.

Reconciliation and Reporting


Reconcile incoming bursary payments against disbursements, track unallocated funds, and escalate variances timeously. Prepare accurate monthly reconciliation and disbursement reports for internal and external stakeholders. Support annual audits by maintaining accurate records and responding to payment-related audit queries.

Systems, Compliance & Process Improvement


Ensure all disbursement-related documentation is audit-ready and aligned with financial controls. Collaborate with Finance and Systems teams to improve disbursement workflows and reporting tools. Participate in process improvement initiatives.
###

Functional and Behavioural Competencies

High attention to detail and strong numerical accuracy Ability to work independently and manage high volumes under pressure and within strict deadlines Excellent organizational and time management skills Strong written and verbal communication skills; capable of engaging professionally with funders, vendors and internal teams Analytical mindset with the ability to investigate discrepancies and recommend solutions * Integrity, confidentiality, and a strong sense of accountability o Commitment to continuous improvement and compliance with financial regulations