Job Description

Position Title: Financial Clerk
Position Type: Regular - Full-Time ?
Requisition ID: 39955
Job Purpose

• Record all data supplied by Farm Manager and Unit Leaders in a structured and orderly manner, so it's available for reviewing by farm management and McCain Finance department.
• Record stock levels of pesticides and fertilizer
• Record working hours of permanent staff and casual workers.
• Create purchase orders
• GRV the goods received.
• Processing of invoices.
• Balancing all supplier statements
• Handle all queries from suppliers internally and externally also on WNS.
• Follow-up with BPO and local finance dept in terms of payments to suppliers.
• Recon all financial figures on a monthly , and liase with finance department.
• Update field reports weekly and timely
• Record all harvesting BOL of trucks and allocate to correct fields.
• Create venders where needed and in conjunction with procurement department.

Key Performance Areas

• Update Monthly Financial Actuals & Forecast

• Work closely with Finance department and update actuals regularly to be On-Time when info is needed.
• Absolute correct actual recordings.
• Handle new vendor applications.

2. Field Reports

• Update field reports weekly
• When there is deviations, inform farm manager immediately.
• Planting season: GRN of all seed invoices
• Issue seed to correct field
• Follow -up with seed store of all outstanding invoices
• Harvesting season:
• Recon all income from RMI
• Balancing all income in conjunction with finance department on a monthly basis.

3. Farm Equipment Maintenance Cost Report

• Update equipment maintenance report weekly
• When there is deviations, inform farm manager immediately.
• Harvesting period update reports daily

4. Create Purchase Orders (S.A.P.)

• Create P/O in time so there is no negative impact on farm operations
• Receive all invoices and quotations , create shopping card.
• Oversee that all P/O gets GRN in system and loaded in the system for payment
• Follow-up all queries of vendor and open purchase orders.
• Follow-up all outstanding invoices on a daily basis
• Follow-up all queries on the HP portal
• Do all petty cash expense claims.

5.Staff & Casuals Hour recording

• Collect and do all contracts for casual employees , see that it's been signed by local HR and send to HR -NOW.
• Do all hire, re-hire, separation and retirement vorms and send to HR-NOW.
• Recording of All wages and overtime for casual and permanent employees on a weekly basis
• HR monthly report
• All UIF 19 forms for employees and handle all correspondence of labour
• Handle all journals of wages and salaries between different crops.
• Recon all labour hours on the costing report on a weekly basis

6. Diesel Rebate Documents

• Recorded weekly. And accurate.
• Send to finance department for Rebate claims.
• Handle the Afri-clock recordings.

7.Balance fertilizer and pesticide stock

• Receive GRN and process of invoice of stock delivered on a daily basis
• Recording of all stock being issued by unit leaders
• Recon all stock on a weekly basis
• Linked to field reports
• Prepare the costing report on a daily basis

Job Holder Requirements
Education

• Matric
• Relevant tertiary qualification preferred

Experience

• Financial experience
• Computer literate (MS Office)
• SAP & Coupa experience advantageous
• Data recording

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's and , as applicable. You can understand how your personal information is being handled .
Job Family: Agriculture
Division: South Africa
Department: ?Lichtenburg Potato Inbound Supply ?
Location(s): ZA - South Africa : North West : Lichtenburg
Company: McCain Foods (S Africa)

Skills Required