Job Description

We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization. Key Competencies & requirements:
Grade 12 or equivalent
Accounting and Mathematics up to Grade 12
Financial Management / Accounting qualification (FET-level)
5 yrs relevant experience in finance admin, creditors/debtors administration, control, reportingand relationship management and supervision
Office administration
MS Excel (Intermediate)
MS Word (Basic)
Accounting packages
Syspro - advantage
English
Afrikaans
Good interpersonal skills
Team working
Detail orientated
Resilience
Deadline driven
Structured working
Assertive
Problem solving
Self starter
Drivers licence with own vehicle
Must be able to work overtime when required
Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:
Maintain master data, ensure systems update correctly etc.
Ensure debtors/creditors accounts data is up-to-date, correct and update correctly
Ensure all form and notice writing templates are up-to-date and relevant
Improve departmental processes and procedures to ensure effectiveness and efficiencies
Perform account reconciliations
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Customer Invoicing:
Administer and oversee debit order and annuity billing process, incl monthly admin fees etc.
review and verify invoices and pmt requests
sort, code and match invoices/RTS
set invoices up for payment
enter and upload invoices into system
Customer Receipts:
Administer outstanding debt follow-up process incl management and submission of debit orders
Drive and follow-up bank account verification process
Administer legal process and handover accounts, accounts suspensions and liaison with legal company
Administer acknowledgement of debt process
Account Adjustments:
Direct financial approvals and adjustments
Approve journal batches
Approve and review debtor refunds
Communications:
Manage standardised debtor communication process incl reminders, statements etc.
Handle escalated debtors/creditors queries
Liaising with internal departments
Debtors/creditors reporting:
Compile debtor reports as and when required incl invoicing totals/aging totals/cash receipts/invoice adjustments
Report on debtors/creditors for weekly management meetings
Assistance with management preparation
Provide relevant data from the system
Report on handover accounts
debtors/creditors follow-up campaign reporting
All reports as required and developed
Financial administration:
Compile monthly governance file
Maintain contract register
Assist financial accountant with ad-hoc queries, data analysis & finance projects
liaising with banking, suppliers and other stakeholders re finance queries
Assist with continuous improvement of financial processes
assist with month end closing incl preparation of accruals and journals
Transactional activities for debtors/creditors:
Processing invoices, RTS and payments
Monthly creditors reconciliations
Obtaining approval for orders and invoice payments, requesting of correct financial documents
Daily filing of journals, requisitions and invoices, payments etc.
Weekly/monthly reporting:
Processing and printing of purchase orders
Managing of queries about debtors/creditors accounts
prepare analysis of accounts
Perform day to day management of all payment cycle activities and provide efficient client service:
monitor accounts to ensure payments are up to date
research and resolve invoice discrepancies and issues
Cashbook:
Reconcile all bank accounts cashbook to bank statement and GL daily
Month-end close processing and reconciliations
Allocations of payments and receipts to debtors/creditors and creditors
Filing of bank statements
Follow-up, allocation and control of unallocated debtors/creditors
Processing and reconciliations of debit order reports
Journals for reallocation of incorrect allocated funds
Petty cash payments, processing and reconciliation (TBC)
track expenses and process expense reports
prepare and process electronic transfers and payments
prepare and perform payment runs
Ad Hoc:
Maintain asset register
Manage stationery
Other accounting tasks as needed
Operational and administrative tasks as needed
Stand-in duties for colleagues
Review and arrange for bank payment releases
Oversee and administer petty cash process
Assist colleagues with overflow work

Skills Required