Job Description

JOB SUMMARY:
Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.
TASK DESCRIPTION * PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME
Managing the invoices relative to the projects allocated, including but not limited to the following:

• Processing invoices, payments, and receipts.
• Maintaining accurate financial records and databases.
• Assisting with budgeting, forecasting, and cost control.
• Monitoring cash flow and reconciling bank accounts.
• Liaising with auditors, suppliers, and internal departments.
• Supporting expense management (orders with suppliers, etc).
• Implementing financial policies and procedures
• Meeting deadlines.
• Ensuring that all documentation is filed correctly.
• Complying with all processes and protocols.

• Liaising with clients with re. to payments, invoices, etc.
• Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
• Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
• Assisting with Auditor General RFIs.
• Making sure that the rejection rate of the Management Department is zero.
• Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

DELIVERABLES
Needs to be accurate, precise, and correct.
Needs to submit correct invoices with a turnaround of maximum 5 working days.

• GENERAL

Any additional administration tasks that may be required from time to time.
The successful candidate will work under the supervision of Programme Managers.

• KEY DECISIONS THIS POSITION MAKES

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational Decisions related to work responsibilities.
• RESPONSABILITIES DELEGATED TO THIS POSITION

• Manage and successfully submit invoices to WCGDoI.

• KEY AREAS OF COMPETENCE REQUIRED

• Problem Solving by analysing and process information, asking probing questions.
• Communicating Information by being articulate.
• Showing resilience and remaining composed when dealing with pressure.
• Strong Processing skills by being target focused and meeting deadlines.
• Being meticulous, conscientious, and thorough.
• Following Procedures, Protocols, and Instructions.
• Behaving ethically and justly.
• Focused on output.
• Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

• QUALIFICATIONS REQUIRED

• Qualification in Financial Accounting would be beneficial.

• EXPERIENCE REQUIRED

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.

Skills Required