Job Description

Job Title: Financial Administrator
Location: Gauteng, Tshwane Metro, Centurion
Job Type: 12 month contract, Full-Time
Main Purpose:
Assisting the Financial Manager with the full function of the Finance department, as well as performing ad-hoc office management and secretarial work as and when required.
Job Duties:
Financial Administration

• Calculate, prepare and issue invoices, account statements, and other financial related statements according to established procedures.
• Ensure accuracy of customer and supplier invoices processed for Financial Manager.
• Match purchase orders with invoices and record the necessary information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, and other calculations as required.
• Reconcile or note and report discrepancies found in records.
• Access ERP system to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using ERP system.
• Process bank transactions for all bank accounts into ERP system on a weekly basis.
• Prepare purchase orders and expense reports.
• Assist in the filing of VAT201's, EMP201's and other tax related returns as and when required.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Maintain inventory records.
• Obtain valid Supplier BEE Certificates.
• Assist in the monthly payroll run as and when required.
• Reconcile and allocate customer and supplier payments from bank statement on a weekly basis.
• Load approved payments in the bank as and when required.
• Interface with auditors with regards to invoices, statements, VAT etc.
• Assist with ensuring accounts are up to date for audits.
• Provide assistance to auditors when conducting audits.
• Filing of customer and supplier invoices for audit purposes.
• Willingness to attend first aid course.
• Processing of invoices onto COUPA and ARIBA as and when required.
• Performance of Ad-hoc financial admin duties as and when required.

Office Management and Reception
Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Welcoming and hosting of clients as and when required.
Receiving guests and deliveries.
Opening and closing the gate.
Office maintenance, including fire extinguishers, gate, alarm, fence, plumbing, telephone, printer as and when required.
Ordering / Purchasing Office Groceries.
Ordering / Purchasing Office Purified Water.
Ordering Bathroom sanitary.
Ordering Printer Cartridges.
Ordering Office stationery.
Maintain asset, stationery and office grocery register.
Booking of Boardroom's and training room as and when required
Key Register
Collecting Post from post office & post box at gate
Refreshments for guests
General assistance - for directors and head of departments
Required Qualifications:
Related Diploma/Degree (Accounting/Bookkeeping) and minimum 2 years experience
OR 8+ years of relevant bookkeeping/accounting experience
ProjectLink Holdings (Pty) Ltd

Skills Required