Job Description

Key Performance Areas
Daily/Weekly Finance-related Functions

• To ensure that the daily cash management functions using the financial system are completed timeously and accurately by the Cashbook Clerk.
• To ensure that the cashflow forecast is prepared daily in accordance with the procedures laid down.
• To do reconciling of all loans and advances as required.
• To monitor the Debtors bank account transactions.
• Prepare and load payments on the ERP system and bank.

Monthly Finance-related Functions

• To calculate commissions and rebates payable monthly.
• To do daily sales and financial reports.

Month-end and Year-end Functions

• To prepare the Balance Recon File for review including:

- Stock
- Creditors
- Sundry accruals
- Debtors
- Cash book

• and ensure that all major accounts are reconciled within monthly deadlines.
• To eliminate the intercompany balances, establish the loan balance.

Creditors

• To control and administer the creditors system
• To control and schedule EFT and payments to suppliers

Other Finance-related Functions

• Quarterly forecasts, market segmentation reports and all financial reports on a monthly basis.
• To maintain all the accounts on the General Ledger .
• To maintain the monthly pack reports.
• To ensure that all balance sheet reconciliations have been reviewed by the Group Financial Manager
• To perform any ad hoc financial analyses as determined by the Financial Manager.

Housekeeping and Safety

• To keep the areas in which his/her staff are working in are clean and neat at all times in order to comply with the housekeeping standards laid down by OHS Act
• To ensure adherence to the companys safety standards and the safety standards for all equipment in his/her department in order to comply with the standards laid down by OSH Act.
• To report any accidents promptly in accordance with company policies and procedures.

Administration, Liaison and Reporting

• To monitor branch progress against budget monthly and in the event of unacceptable variances, to take corrective action promptly.
• To initiate requests for both general and capital expenditure within agreed parameters and forward some to the Group Financial Manager for authorisation.
• To attend meetings as required and authorised and execute any decisions made at such meetings or on the instruction of the Group Financial Manager.
• To liaise with the following in the course of her duties in accordance with the agreed procedures:

- Debtors
- Bank

• To report to the Group Financial Manager on progress/ results achieved in all KPIs on a regular basis.

Staff Management

• To ensure the achievement of her sections objectives via appropriate planning, organisational and control mechanisms.
• To solve problems and make decisions timeously.
• To institute a self-development programme with the assistance of the Group Financial Manager to ensure on-going personal growth and development.
• To actively pursue opportunities to improve the services offered by the Accounts Department.
• To demonstrate appropriate Leadership Skills aimed at enhancing the performance of the branch

Qualifications and Experience

• Bachelors degree in accounting, finance, or related field.
• 23 years of experience in a financial accounting
• Strong understanding of financial accounting , budgeting, and analysis.
• Strong knowledge of financial regulations and accounting standards.
• Proficiency in accounting software
• Strong attention to detail and analytical thinking

Skills Required

• Proficient in financial software and ERP systems
• Syspro knowledge would be an added advantage
• Advanced MS Excel skills
• Ethics & Confidentiality
• Attention to Detail & Accuracy