Job Description

The Finance Manager will be responsible for the overall management of the financial, statutory, legal, personnel and administrative functions for the group. The individual will ensure the smooth operation of the above functions and ensure good governance within the Group.

BASIC JOB DESCRIPTION
General

• Contribute to the overall development of the business and the achievement of its objectives.
• Maintain and develop systems, procedures and records in line with the organizationxe2x80x99s policies and objectives.
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information.
• Work within the framework of the business strategic plan as directed by the Management.

General Finance

• Compiling annual budgets in conjunction with the Executive Committee, and control of the approved budget
• Monitoring of costs and ensuring that reduction of costs occurs where practical
• Effective cash flow management and reporting
• Preparation and presentation of management accounts on a monthly basis for all companies
• Management of the annual audit process
• Vendor registrations with prospective and current clients, including contract reviews as and when required
• Review and negotiation of supplier contracts
• Maintenance of banking facilities
• Maintenance and negotiation of insurance cover
• Weekly reports to the Executive Committee on all financial, legal, statutory and HR issues.

Creditors

• Ensuring timely capturing of all supplier invoices
• Liaison with suppliers on invoice corrections and account queries.
• Generating weekly EFT list for approval by the Financial Director and payment thereof

Debtors

• Invoicing within a reasonable time frame
• Debtorsxe2x80x99 recons and collections
• Statement distribution on a monthly basis
• Reporting on anomalies as soon as it occurs

Reconciliations

• Daily Bank Recons
• Monthly reconciliation of the following:

o Company telephone and cell phone accounts
o Supplier Accounts
o Credit Cards
o GL Recons and corrections

• Reporting inconsistencies timeously

Personnel / HR

• Monthly payroll processing
• Maintain personnel files including, but not limited to:

o contracts, letters of employment updated personal details and documents leave recons; etc.

• Maintain compliance with regulatory authorities, i.e. Labour Department, PSIRA, etc.
• With assistance from the outsourced HR consultant, assist in the disciplinary process from an admin perspective.
• Report trends relating to morale and grievances.
• Monthly returns to statutory bodies
• Weekly HR report to be circulated to management
• Monitoring attendance of all employees and independent contractors
• Quarterly audits of personnel files.

Statutory Activities

• Perform VAT reconciliation, turnover reconciliations and completion of the return
• Required salary returns for the Receiver of Revenue, integration with Pastel and any required monthly adjustments
• Statutory compliance of all companies xe2x80x93 UIF, VAT, PAYE, PSIRA, Provident Fund and whatever else is applicable

REQUIRED MINIMUM WORK EXPERIENCE AND QUALIFICATIONS

• Matric
• B Com preferable
• 7 years Relevant experience
• Bookkeeping to balance sheet experience (Atleast 7 years)
• Proficient in Pastel Evolution or Pastel Partner and Pastel Payroll
• Above average computer skills, particularly in MS Word, Excel, PowerPoint, etc.
• Excellent administration, project management and negotiation skills.
• Strong reconciliation skills, able to handle pressure

Should you meet the above requirements, please upload your CV to our website www.hslabour.co.za. [CVS VIA EMAIL WILL NOT BE CONSIDERED]
All suitably qualified candidates are encouraged to apply and will be considered. Our client applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements.
Full spec to be shared with shortlisted candidates
Shortlisted candidates will be required to go through background screening and assessments.

For more information please contact:

Chelsea Titus

H&S Recruitment, HR & Outsourcing Specialists