Job Description

Key Responsibilities:
Accounts Department

• Overall accountability of the finance team's day-to-day processing
• Monthly Oversight Meetings
• Overdue Customers
• Chain Store Reconciliations
• Processed Credits
• Rebates
• Advertising Journals
• Creditor recons
• Provide daily oversight and assistance to the accounts team
• Queries
• Journal adjustments

Budgeting and Forecasting

• Develop and manage annual budgets and financial forecasts
• Track performance against budget and conduct variance analysis
• Recommend improvements and cost controls

Cash Flow

• Weekly local cash flow updates
• Assist in pulling required information for the CFO to update cash flow spreadsheets / forecasts

Financial Control and Governance

• Month end file and GL reconciliation checks including
• Credit card spending and allocations
• CFC and bank accounts
• Stock and Debtors
• Preparation, analysis and reporting of management accounts
• Checking and Distribution of members loan accounts monthly
• Month end report analysis
• Month end report management pack preparation
• New store listings
• Credit note listings
• Advertising and Rebate billings tracking, approval and escalation
• Preparation of the year end file for the auditors
• Assisting with the auditors
• Fleet purchase administration and recording
• Wesbank petrol cards, monitoring and monthly reporting on spend
• Preparation of VAT return.
• Review of the Fixed asset register
• Update of FEC and GRV rate trackers
• Documenting and updating of SOPs
• Close and role over of month end & year end
• Review of all installment sale amort schedules

Strategic Financial Leadership

• Contribute to long-term financial strategies and planning
• Identify opportunities for cost reduction and revenue growth
• Provide financial input for new projects and business venture

Payroll

• Check and supervise the salary run on Sage Premier.
• Oversight and checks on the preparation of payroll schedules including

• Commissions
• Incentives
• Fuel Costs
• Monthly payroll reporting and overall payroll accountability.
• Manage annual processes including

• Increase proposals
• Monthly and annual incentives
• Manager incentive tracking and reporting
• Manage salary levels/benchmarking to ensure internal parity and retention.
• PAYE monthly submissions / EMP501 submissions
• UIF Declarations
• Provident Fund monthly submissions and management

Payments

• Check daily payments for release
• Ensure bank details are correct
• Ensure payments are signed off by relevant manager
• Process drawdowns with Investec when required
• Monitor the balance in the current account and top up when required
• Check month end creditor and non-creditor payments
• Ensure they are loaded correctly on the bank before approval
• Loading of foreign payments ready for release
• Submission of the related SAD500s to Investec for clearance of the foreign payments.

Skills Required