Job Description

Job SummaryJob FunctionCompute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.One of the main functions of this job will be to assist the Senior Creditors clerk in capturing and matching invoices and preparing reconciliations for freight suppliers every month, however this role will also require daily cash postings, allocation of payments to creditors and receipts to debtors along with other reporting and analysis in the finance department.Key performance areas

• Creditor reconciliations

• Obtain supplier statements at month end
• Compare to creditors ledger in Syspro
• Process invoices onto Syspro
• Ensure the GRNs are matched to invoices timeously and open GRN listing monitored and cleared
• Account for all reconciling items
• Ensure all tax invoices are VAT compliant i.t.o. of SARS requirements
• Finalize creditors reconciliations
• Prepare EFT requisitions for payment
• Submit to Financial Manager for signoff
• Submit monthly cash flow requirement to Financial Manager
• Stamp EFT requisition as paid once payment released on Nedbank
• Prepare monthly Accrual List of all creditors
• Follow up on all outstanding queries with operations
• Cashbooks

• Process all monthly cash received and cash paid from bank statements
• Reconciliation of ERP cashbooks to relative bank statements
• Prepare cashbook KPI report
• Ensure all Monthly Debit Order Invoices and Statements have been received
• Debtors Duties (for up to 6 Customers) Match cash received to outstanding invoices per customer remittance
• AP BEE Report preparation
• Purchase Orders

• Request Quotations
• Prepare Purchase Orders for suppliers
• Daily KPI report publication - Revenue, SOH, open WIP jobs
• Treasury - daily monitoring of liquidity level and managing funds availability with Treasury department in accordance with company policy
• Working Capital report file update and reconciliation to General Ledger

(Inventory, other receivables, projects, trade payables, other payables, deferred revenue, provisions)

• Freight cost capturing/reporting

• Update and maintain monthly freight cost analysis worksheet
• Tariff code review on SAD500's and update and maintain tariff code library

• Reconcile contract labour timesheets to supplier billing
• Corporate credit card

• Process credit card spend allocation journal while ensuring supporting documents have all been received
• Reconcile Credit Card bank statement to source documents and prepare credit card spend authorization form
• Allocation and monthly release of prepayments to P&L expenses + monthly GL reconciliation
• Fixed Assets/Capex

• Maintenance of Fixed Asset Register and asset tagging
• Processing of capitalizations
• Processing of depreciation / amortisation
• General Ledger reconciliation

Nature of position

• Full-time / permanent

Qualifications required

• Diploma / NQF level 6 (Diploma course of 1 to 3 years)

Skills and experience required

• Minimum 2 years' experience
• Good knowledge of 'T' accounting
• Fully PC literate (Outlook & Microsoft Office, especially Excel)
• Syspro (advantageous)

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