Job Description

Job Title: Finance Assistant
Reporting to VP Finance
Hours 40 Hours per week, Monday - Friday
Flexibility around hours will be required

Purpose of the Role

To support the VP Finance in ensuring accurate accounting, efficient processing of financial data, and
the delivery of timely and reliable financial information. The Finance Assistant will play a key role in
maintaining financial controls, fostering strong relationships with suppliers and clients, and supporting the company's growth objectives.
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Key Responsibilities and Accountabilities

Financial Processing and Reporting

Assist in the preparation of accurate monthly management accounts using Xero, ensuring timely submission. Support the VP Finance in maintaining and reconciling accounts within established deadlines. Perform weekly reconciliation of Xero, cash flow documents, and bank statements. Update and maintain the cash flow forecast on a daily basis. Reconcile company credit card statements and ensure supporting documentation is accurate and complete. Maintain the fixed asset register in Xero.

Payroll and Compliance

Assist in generating accurate and timely monthly payroll reports Ensure compliance with financial policies and procedures and assist in implementing adequate controls for accurate management reporting.

Administrative Support

Provide ad hoc reporting and information gathering for Directors and Account Managers.

Relationship Management

Build and maintain strong relationships with suppliers and clients through professional and timely communication via phone, email, and other platforms. Represent the company positively in all interactions.
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Personal Attributes

Proactive and Adaptable: Demonstrates a flexible, "can-do" attitude to take on varied tasks in a dynamic environment. Strong Communication: Confidently interacts with colleagues across multiple offices and cultures. Multilingual skills are not required but are a plus. Integrity and Confidentiality: Acts with discretion and professionalism when handling sensitive and confidential financial data. Team-Oriented: Thrives in a collaborative environment while also being able to work independently.
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Specific Job Skills

Financial Knowledge: Prior experience in credit control and expense management is beneficial Technical Proficiency: Familiarity with Xero accounting software is highly desirable. Knowledge of Excel is essential. Attention to Detail: Ability to handle financial data with precision and accuracy. Professional Growth: This role suits someone with an AAT qualification or equivalent, though it is not a requirement.

Technical Skills

Software Proficiency: Competence in using Pleo, Xero, and MS Office suite (Word, Excel,etc.). Process-oriented: Comfortable with both financial and general administrative duties.

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.com.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.