Job Description

Who We Are Looking For



We are seeking a detail-oriented and proactive Finance and Admin Assistant to support our finance and administrative functions, with a primary focus on project financial management. The successful candidate will be working closely with the Senior Finance Business Partner on project cost reconciliation, invoice preparation, and expense tracking, and will be supporting the financial reporting processes, ensuring accuracy, compliance, and timeliness. Administrative support tasks will complement this role, but the majority of responsibilities will lie within finance



What You Will Work On



Finance Duties (Primary Focus 80%)



Assist in the preparation and reconciliation of project cost reports, ensuring alignment with budget allocations and project activities Assist in the preparation and submission of project invoices in accordance with client requirements and timelines Track and report on project expenses and ensure supporting documentation is complete and compliant Support monthly, quarterly, and annual financial reporting processes Assist with budget preparation and forecasts for ongoing and upcoming projects Liaise with project managers and relevant staff to gather financial data and resolve discrepancies Assist in the processing of vendor payments, staff reimbursements, and other financial transactions as needed Support external and internal audits with documentation and reconciliations related to projects

Administrative Duties (Secondary Focus 20%)



Maintain organized filing systems for financial and administrative records (physical and electronic) Assist with procurement processes, including completing due diligence processes, obtaining quotations and preparing purchase orders Provide general office administrative support as required by the Finance & Admin team

What You Will Bring

Qualifications and Skills:

Diploma or Bachelor's degree in Finance, Accounting, Business Administration, or related field 5+ years of experience in a finance or accounting support role, preferably with exposure to project finance Proficiency in MS Excel and accounting software (e.g., QuickBooks, Sage, Xero, or similar) Strong attention to detail and a high degree of accuracy in financial data entry and reconciliation Good organizational and time management skills with the ability to prioritize tasks Excellent communication and interpersonal skills

Preferred Attributes:

Familiarity with financial reporting templates and formats Ability to work both independently and collaboratively in a team setting * High level of integrity and discretion when handling confidential information