Job Description

NACOSA is seeking a detail-oriented and proactive

Finance Administrator

to join our finance team. The Finance Administrator will be responsible for reviewing payment requisitions, processing transactions, and ensuring strict adherence to donor, statutory, and organisational finance policies, rules, and regulations. The role will also support the Bookkeeper with bank account reconciliations and other ad hoc finance tasks as required.

About us

NACOSA (Networking HIV, AIDS Community of Southern Africa) is a leading non-profit organisation working in communities across South Africa. It focuses on building strong, resilient organisations and communities to respond effectively to HIV, AIDS, TB, gender-based violence (GBV), Human Rights, and broader public health and social challenges.

The duties and responsibilities of the Finance Administrator will include, but not limited to:

Finance Administration

Plan monthly tasks and deliverables to meet strict reporting/payment deadlines. Assist with financial audits and donor reporting. Maintain procurement order files and supporting documentation weekly.

Payment & Accounts Processing

Process purchases, receipts, sales, and payments on the accounting system. Ensure compliance with internal finance policies, donor regulations, and statutory requirements. Prepare and process journals, maintain payment schedules, and manage payment packs and requisitions. Load approved payments onto online banking platforms and distribute proof of payments. Review expenses to ensure correct budget coding.

Transaction Monitoring & Verification

Review payment requisitions for completeness and compliance. Engage requisition submitters to resolve queries and maintain records. Verify supporting documents against organisational and donor policies.

Reconciliations

Perform bank and other account reconciliations. Assist with creditor reconciliations and provide supporting information.

Financial Analysis & Reporting

Support internal and external financial reporting requirements.

Ad Hoc Tasks

Undertake special requests and irregular tasks as required.

Required qualifications, skills and experience:

Bachelor's Degree / Diploma in Finance or Accounting. Minimum of 3 years' experience in an entry-level accounting role; experience within a non-profit organisation is advantageous. Basic understanding of bookkeeping, accounting processes, and procedures. Experience using accounting or enterprise resource planning (ERP) systems. Strong attention to detail, with a concern for order, quality, and accuracy. Proactive and able to take initiative. Team player, able to work well under pressure. Excellent command of written and spoken English; proficiency in any local language is an advantage. Proficient in MS Office applications, including Word, Outlook, and Excel. Willingness to travel domestically as required

Closing date for applications: 27 November 2025

Application Process:

Please note emailed applications will not be considered; NB: This position is subject to donor approval NACOSA reserves the right to close this job advert early if sufficient applications are received or a suitable candidate is identified.

PLEASE NOTE:

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA. We also encourage people with disabilities to apply and an indication in this regard will be appreciated. NACOSA is guided by the principles of Employment Equity.

In the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA

respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants' reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.