Job Description

1. Job Purpose
The Finance Admin Support is responsible for ensuring accurate and timely payroll processing for operational staff, including timesheet validation, payroll calculations, and maintaining supporting documentation. The role also assists with Human Capital administrative processes (AA, PCA, FTC) and provides general operational administrative support as required. Strong numerical ability and intermediate Excel proficiency are essential.
2. Key Responsibilities
A. Payroll Processing

• Collect, check, and validate timesheets from multiple sites.
• Process hours, allowances, and payroll inputs according to company rules, including Night Shift, Sunday, and Public Holiday calculations.
• Ensure correct allocation of leave codes.
• Identify discrepancies, missing information, formatting errors, and resolve them with supervisors.
• Ensure payroll submissions match supporting documentation and follow required workflow.

B. Excel & Data Management

• Use intermediate Excel skills
• Perform data validation checks and correct formatting issues.
• Maintain accurate templates and perform reconciliations between timesheet, staging, and submission sheets.

C. Human Capital Administration (AA, PCA, FTC)

• Assist with AA (Appointment Authorisation) documentation and submissions.
• Support drafting, tracking, and maintaining FTC (Fixed Term Contract) records.
• Capture PCA (Personal Change Action) requests such as site transfers, rate changes, and position changes.
• Maintain employee master data and ensure alignment with payroll updates.
• Ensure confidentiality and secure handling of employee documents.

D. General Administration

• Provide general administrative support across operational, Human Capital, and finance functions as needed.
• Assist with required financial and inventory administration
• Prepare routine reports and documentation for audits when required.

3. Minimum Requirements

• Matric / Grade 12.
• 2-3 years' payroll or payroll-related administrative experience.
• Intermediate Excel skills (tested).
• Strong numerical and analytical ability.
• Experience working with confidential information.
• Exposure to HR or operational documentation processes.

4. Advantageous

• Excel course or certification.
• Experience with AA, FTC, or PCA processes.
• Exposure to timesheet-driven payroll environments.

5. Hard Skills

• Timesheet validation and capturing.
• Payroll reconciliations.
• Excel lookups, logical functions, and time calculations.
• Documentation management.
• HR admin (AA, FTC, PCA).
• General administrative support.

6. Soft Skills

• High attention to detail.
• Good communication across operations and Human Capital.
• Strong problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Confidentiality and professionalism.
• Organised, reliable, and proactive.
• Ability to manage changing administrative priorities.

Skills Required