Job Description

Advert reference:

uj_002077

Advert status:

Online

Apply by:

5 September 2025

Position Summary

Industry:

Education & Training

Job category:

Education and Training

Campus:

Auckland Park Kingsway Campus

Contract:

Permanent

Remuneration:

Market related

EE position:

EE

Level:

Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

"Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the

National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link:

Justice/Criminal/NRSO

The Department of Industrial Psychology and People Management is recruiting a Faculty Officer III to support the Manager: Administration and Student Support in the execution of her duties. Set in a fast-paced environment, the role demands outstanding planning and organisational skills in rendering excellent academic administrative support. The Faculty Officer III ensures that the lifecycle activities of postgraduate students (specifically M and PhD assessments) are carried out operationally as delineated by the Manager.

Responsibilities:

Handling of Postgraduate student enquiries (email and telephonically). Manage the process and prepare documentation to get all M and PHD students titles and external examiners registered. Manage the process of study extension & interruptions applications. Manage the process of final submission (intend to submit; final submission send and receive and after the fact when results are back). Manage the process of getting results back from the external examiners. Preparing documents for the CBE Higher Degrees Assessment committees. Attend the CBE Higher Degrees Assessment committee (together with the IPPM Deputy HOD Research) and communicate relevant information to the department/supervisors and programme leaders. Prepare documents for the CBE Higher Degrees Committee Agendas. Attend the CBE Higher Degrees committee (together with the IPPM Deputy HOD Research) and communicate relevant information to the department/supervisors and programme leaders. Manage and co-ordinate the oral defense presentations for PhD graduates. Provide continuous feedback to HOD and Deputy HoD on PG matters as received from CHDC. Assist the Deputy HOD Research with the Agenda and minutes of the Department PG committees. Liaise between postgraduate students, study leaders, external examiners and programme leaders (in accordance with the UJ Higher Degrees Policy) to prepare documentation for CHDC. Assisting with the evaluation of students progress twice a year of master's and PhD students (globals). Assisting with updating the Departmental All list for M and PhD students. Attend the Academic Exclusion Appeals Committee meeting pertaining to master's and PhD students and communicate the outcomes where appropriate. Managing claims of external examiners, ensuring that claims are correctly captured, collecting supporting documents, following up on outstanding documents, informing external moderators of payment dates etc. Ensuring consistent and precise compliance with relevant legislation (e.g., POPIA). Ensuring timely and accurate execution of administrative activities, duties and responsibilities. Any other functions as delegated by the line manager.

Minimum requirements

Degree or relevant qualification (NQF 7) Minimum of five (5) years' experience in academic and student administration within a higher education institution Good Interpersonal skills Proficiency in English Proficiency in MS Office, MS Word and Excel Proficiency in Postgraduate assessment of academic administrative business processes Proficiency in all life-cycle activities pertaining to Postgraduate assessment academic administration (Master's and PhD).

Competencies and Behavioural Attributes:

Attention to detail Analytical thinking Relationship building and stakeholder management. Excellent written, verbal, listening and interpersonal communication skills. Competent problem-solving and numerical skills. Prior experience working with academic administration; and excellent communication and written skills. Good computer skills with strong familiarity with MS Office including Microsoft Word and Microsoft Excel Ability to work in a team Ability to work under pressure. Ability to work with minimal supervision. Time management.

Recommendations:

Knowledge of UJ academic and administrative policies and procedures, rules, and regulations Knowledge of UJ academic regulations. Knowledge of ITS, MAMS, ARS and Perspective Content Systems.

Enquiries:

Enquiries regarding the job content:

Mrs Lorinda Landman at Tel: (011) 559 3066

Enquiries regarding remuneration & benefits:

Mrs Antoinette Kanfer (HCM Business Partner) at Tel: (011) 559 2548


Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.


If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:

0861 227337/010 140 3099

or email ujsupport@pnet.co.za.


Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.