Job Description

Advert reference:

uj_002085

Advert status:

Online

Apply by:

5 September 2025

Position Summary

Industry:

Education & Training

Job category:

Education and Training

Campus:

Auckland Park Kingsway Campus

Contract:

Permanent

Remuneration:

Market related

EE position:

EE

Level:

Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, to read the bold UJ Strategic Plan 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future."

Job description

"Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the

National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link:

Justice/Criminal/NRSO

The Faculty of Science prides itself in its vibrant, dynamic and diverse scientific community of scholars who are passionate about enhancing the learning experience of students, enhancing the research profile of the Faculty and enhancing the academic, social and economic impact of the Faculty's teaching and research programmes.

The Faculty Officer II is responsible for all aspects pertaining to student administration, i.e the life cycle of undergraduate and postgraduate students from application, registration, finalisation of examination results and conferment of qualifications, as well as other activities such as committee administration, carried out operationally as delineated by the Head: Faculty Administration.

Responsibilities

Ensure that the lifecycle activities of a student are carried out operationally, as prescribed by the procedures and academic regulations of the university Execute operational academic administration activities Ensure the academic structure and application set up is in place Liaise with internal stakeholders from departments regarding the specific portfolio of qualifications assigned Handle problems related to applications and registrations Source all documentation pertaining to the lifecycle of the student Plan and oversee the logistics related to results processing Act as custodian of the current students' academic record Plan and oversee the logistics related to examinations for the faculty Correctly identify graduates and oversee graduations for the faculty Assessing and correcting the quality of academic administration of data captured for student records Assist the Head of Faculty Administration (HFA) with risk management related to the operational academic administration activities Ensure efficiency and effectiveness of faculty administration

Minimum requirements

A relevant Diploma or Certificate (NQF 6) or higher A minimum of four (4) years' academic administration experience within a Higher Education institution. A minimum of three (3) years' experience as Faculty Officer/Faculty Administrator in Faculty Office environment. A minimum of three (3) years' extensive ITS working experience, related to faculty administration. Experience in Committee/Meeting administration would be advantageous.

Competencies and Behavioural Attributes:

Excellent computer skills - MS Office (with advanced Excel, Word and Outlook), MS Teams, HEDA, Perceptive Content, Microsoft 365, SharePoint. Proficiency in English and another official South African Language. Excellent verbal and written communication skills. Attention to detail. Good interpersonal skills. Good problem-solving skills and analytical thinking. A flexible and versatile team player who will work and excel in any environment. Highly organised and efficient with excellent follow-through abilities. Reliability and integrity. Good listening skills and patient. Excellent time management skills. Ability to work under pressure in a complex environment.

Recommendations:

Understanding and implementation of UJ policies, procedures and processes Understanding and implementation of Faculty Rules and Regulations Understanding and implementation of UJ Academic Regulations Understanding of statutory body requirements (DHET, SAQA, CHE).

Enquiries:

Enquirires regarding job content:

Mrs Christa Burger at Tel. (011) 559 2961

Enquiries regarding remuneration and benefits:

Mr Lubabalo Mgedezi (HCM Business Partner) at Tel. (011) 559 3010


Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.


If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:

0861 227337/010 140 3099

or email ujsupport@pnet.co.za.


Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.