Job Description

Advert reference:

uj_001935

Advert status:

Online

Apply by:

14 May 2025

Position Summary

Industry:

Education & Training

Job category:

Education and Training

Campus:

Auckland Park Kingsway Campus

Contract:

Permanent

Remuneration:

Market related

EE position:

EE

Level:

Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ's mission is "To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge." The University is guided by the vision of building "An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job description

The College of Business and Economics is recruiting an Faculty Assistant I, to support the Head of College Administration (Postgraduate) in the execution of her duties on the APK Campus. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent administrative support. The Faculty Assistant I, will be responsible for the seamless execution of all lifecycle activities related to the assessment of Master's and PhD students in accordance with HCA guidelines.

Responsibilities:

General Administration, which includes, but not limited to, the following:

Handling of Postgraduate student enquires (email) Assisting supervisors and the departmental coordinators with queries relating to the submission of research for
assessments.
Managing the process of Postgraduate Master's and PhD submissions and assessments + Preparing letters, templates and emails for assessors
+ Monitor feedback from assessors
+ Providing feedback on assessment reports to supervisors
+ Capture assessors' feedback outcome on ITS
Ensuring that results are presented at various Higher Degrees and Assessment committees, and facilitating their
inclusion in the graduation programme
Preparing Agendas and Minutes for the Assessment and College Higher Degree committees Preparing documentation for the Senate Higher Degrees Committee Preparing the graduation programme + Circulate the draft programme to Departments for comments
+ Preparing the PhD graduate information memo for CAA
+ Preparing the Master's with distinction memo for the Dean
Any other functions as delegated by the line manager.

Minimum requirements

Grade 12 (NQF 4) 3 years' of Postgraduate assessment academic administration experience Proficiency in English 3 years' of ITS experience, in the Postgraduate domain MS Office, MS Word and Excel Proficiency in Postgraduate assessment of academic administrative business processes Proficiency in UJ Academic regulations, Assessment and Higher Degrees Policy Proficiency in all life-cycle pertaining to Postgraduate assessment academic administration (Master's and PhD).

Competencies and Behavioural Attributes:

Computer Literate Analytical thinking Good Interpersonal skills Attention to detail Excellent planning and organisational skills Ability to work in a team Good time management skills Excellent customer service skills Good problem solving, crisis and conflict management skills Excellent verbal and written communication skills Good interpersonal skills; and Good listening skills.

Recommendations:

Previous experience as a Postgraduate Faculty Administrative Assistant/Faculty Assistant. Proficiency in UJ Postgraduate policies and procedures. Proficiency in Postgraduate administrative business processes

Enquiries:

Enquiries regarding job content:

Mrs Doret Heyneke (Head of College Administration) at Tel. (011) 559 2521

Enquiries regarding remuneration and benefits:

Mrs Antoinette Kanfer (HCM Business Partner) at Tel. (011) 559 2548


Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.


If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:

0861 227337/010 140 3099

or email ujsupport@pnet.co.za.


Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.