Job Description

Job Summary The employee performing the general duties of Facility Manager, which includes, but is not limited to, performing the following duties:
Duties and Responsibilities:
The main function of the Facilities Manager is to assist the Board of Trustees with the following:
Administration

• Manage the day-to-day operations of all communal areas of the Complex;
• Inspect gardens and communal facilities;
• Ensure that the building meets health and safety requirements and that facilities comply with legislation; ie assist with the compilation of an Evacuation Plan and schedule required Evacuation Drills;
• Assist new and current owners and occupiers to be familiar with general rules and contact persons
• Regular liaison with the service provider(s) for various services offered

Legal Assistance
Assist Trustees with the compilation, update and enforcement of policies and procedures, ie Conduct Rules.
HR Management
Manage Service Team;
Administration of leave.
Financial Assistance (in line with approved Procurement Policy)
Record cash and pay wallet transactions submit documentation to Managing Agent;
Record in-house administrative transactions with financial implications, ie remotes; and
Assist with quotations, invoices and statements of service providers.
Supply Chain Management (in line with approved Procurement Policy)
Procure and control maintenance stock;
Manage storerooms and equipment
Source service providers; and
Consult with professional service providers when required.
Asset, Building and Project Management
Plan and execute preventative/scheduled maintenance, ie solar equipment, gate motors, fire equipment, cleaning of gutters, pest control;
Liaise with service providers to ensure implementation of best practices for maintenance-related procurements;
Plan, schedule, execute and control daily operations, maintenance as well as gardening and cleaning team;

• Administration of parking bays;
• Owner/occupier complaints;
• Marking of parking bays;
• Signage
• Disabled parking;
• Traffic control;
• Road markings;
• Disclaimers;
• Monitoring of security cameras;
• Ensure that the thatch roofs are maintained as required by law and in terms of our insurance compliance;

Work with the Board of Trustees to identify opportunities for future maintenance/ developments to enhance/improve the precinct;
Assist the Trustees with the execution of Contracts and Service Level Agreements when required;
Assist the Trustees to ensure statutory compliance within the electrical, infrastructure and fire disciplines;
Maintenance of

• Electrical fence, lights and electrical reticulation;
• Plumbing;
• Hygiene of communal bathrooms, workers rooms and workers restroom;
• Refuse area

Storage area
Rad Resources
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