Job Description

ABOUT DENIS

Dental Information Systems (Pty) Ltd (DENIS) has been a leader in dental managed care services since 1996. Our extensive experience in dental risk management combined with cutting edge technology offers a world class service relevant to the South African market. DENIS currently provides dental managed care services to several medical scheme clients.

ABOUT THE POSITION

An opportunity exists at DENIS for a Facilities Manager. This role requires the incumbent to be on-site. The total remuneration package for this position is negotiable based on qualifications and experience.

The purpose of the Facilities Manager role is to manage and maintain the organisation's facilities and reception front desk, ensuring that buildings, infrastructure, and related services operate efficiently, safely, and in compliance with legal and organisational standards.

Responsibilities include:

Compliance and Risk Management

Ensure defined legal, statutory, and regulatory compliance is appropriately implemented and maintained at the required standards for the team Implemented operational risk and governance structures, measures and frameworks are monitored within the team, and necessary action is taken to address issues, when necessary

Financial Management

Manage expenses, costs and identify cost-saving opportunities to support the department in achieving its financial goals and targets

Resource Management

Oversee the receptionist, Cleaner and ensure on site contractors, i.e. Cleaning, hygiene and security deliver their contracted services

Operating Model

Oversee the facilities function in the DENIS building ensuring the building is constantly compliant in terms of health & safety regulations Work together with and oversee the handyman, ensuring all tasks get seen through. Effectively manage soft services within the company Manage and oversee the soft-services contractors for cleaning and security contracts currently in place Ensure the effective management and maintenance of the organisations staff services, facilities, assets and technical services Ensure planning, scheduling, coordination and effective delivery of service tickets logged. Manage all aspects of contracts to ensure achievement of deliverables and service-level agreements Manage customer service (internal and/or external) to ensure customer satisfaction, professional service and maintenance of service levels Have an understanding of how generator systems work, and oversee any maintenance/servicing Have an understanding of how HVAC systems are managed and maintained

Operational Leadership

Manage the operational performance of the team as per Human Capital frameworks and policies to ensure delivery to agreed standards and objectives Provide appropriate staff development, coaching and mentoring, and retain skilled and engaged employees within the team Behave in alignment with the values

Stakeholder Management

Ensure appropriate, active, and informative relationships with customers and relevant stakeholders are successfully maintained

Strategic Facilities Management

Develop and implement facilities management strategies aligned with organisational objectives Ensure compliance with health, safety, and environmental regulations

Maintenance and Operations

Oversee building maintenance, repairs, and upgrades Manage aircon, electrical, plumbing, and other critical systems Implement preventative maintenance programmes

Budget and Cost Control

Prepare and manage facilities budgets Monitor expenditure and identify cost-saving opportunities

Space and Asset Management

Optimise space utilisation and office layouts Maintain accurate asset registers

Vendor and Contract Management

Source, negotiate, and manage service providers for cleaning, security, and maintenance Ensure service level agreements (SLAs) are met

Risk and Compliance

Conduct risk assessments and implement mitigation plans Ensure compliance with building codes and occupational health and safety standards

Team Leadership

Lead and develop facilities staff, including Reception and one Cleaner Foster a culture of continuous improvement and service excellence

Experience & Qualifications

Degree/Diploma in Facilities Management Engineering, or related field Certified Facility Manager (CFM) or equivalent (Advantageous) 5-8 years in facilities management, with at least 3 years in a supervisory role Own reliable car Clear criminal record

Knowledge & Skills

Technical knowledge of building systems Excellent communication and negotiation abilities Problem solving and decision-making skills Financial acumen and budgeting skills Strong leadership and people management skills

Application Details

Closing date for application

: 5 January 2026

Email CV to:

recruitment@denis.co.za

Add reference in subject line:

FM/1225

Job Type: Permanent

Work Location: In person