Job Description

Key Responsibilities

• Coordinate and oversee day-to-day facilities operations across multiple real estate sites, ensuring services are delivered effectively and within budget.
• Serve as the first point of contact for facility-related inquiries, maintenance issues, and service requests, ensuring timely resolution and clear communication.
• Manage vendor relationships, service contracts, and preventive maintenance schedules; verify completion and quality of work.
• Assist in budgeting and forecasting for facility-related expenses, including repairs, maintenance, utilities, and capital projects.
• Monitor and track actual expenditures against approved budgets, flag variances, and support cost-control initiatives.
• Process and reconcile purchase orders, vendor invoices, and service charges in line with internal financial procedures.
• Maintain accurate records of financial and operational data, including service agreements, utility consumption, and maintenance costs.
• Conduct cost-benefit analysis for facility upgrades, repairs, and vendor proposals.
• Assist in preparing financial reports related to lease recoveries, service charge audits, and occupancy costs.
• Collaborate with cross-functional teams, including finance, procurement, and property teams, to support lease compliance, capital planning, and asset lifecycle tracking.

• Experience: 2 years in facilities coordination, property administration, or real estate finance.

• Financial Skills: Experience with budgeting, cost tracking, invoice processing, and financial reporting.
• Strong organizational skills and a proactive approach to problem-solving and cost efficiency.
• Excellent communication skills and the ability to collaborate across departments, vendors, and stakeholders.
• Knowledge of service charge reconciliations and lease cost recovery mechanisms