Job Description

Were looking for a Facilities Coordinator to Join Our Dynamic Team!
Are you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs and exceptional service delivery.
What Youll Need:

• 23 years experience in Facilities/Property Coordination or Site Maintenance.
• Minimum 2 years of hands-on technical maintenance experience in a service-driven environment.
• Solid vendor management skills and basic financial administration experience.
• Strong communication, problem-solving, and organizational skills.
• Ability to plan, prioritize, and uphold high standards under pressure.

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What Youll Be Doing:
Site Maintenance & Operational Oversight

• Ensure compliance with Health & Safety standards and National Building Regulations.
• Oversee cleaning staff routines and efficiency on-site.
• Coordinate office equipment repairs, replacements, and IT infrastructure support.
• Supervise outsourced service providers and maintain stock levels of office essentials.
• Foster strong relationships with landlords, municipalities, and utility providers.
• Coordinate catering functions for different contracts/sites

Vendor & Contractor Management

• Manage on-site vendor relationships including security, access control, and cleaning services.
• Ensure service providers adhere to SLAs and escalate performance issues as needed.
• Resolve operational conflicts effectively and efficiently.

Project Coordination

• Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects.
• Analyze and manage quotations, budgets, and project costs.
• Liaise with contractors to ensure projects are completed on time and within budget.

Financial & Document Administration

• Obtain supplier quotations
• Client quotations
• Purchase orders to suppliers
• Finance trackers, as required
• Change control process, when scope added or removed.
• Scheduling of orders / maintenance with suppliers, ensuring job cards are signed off
• Generate client billing requests, to be send to the billing clerk
• Submitting client invoices, per requirement
• Cheque requests for supplier invoices
• Monthly finance summaries for internal and client requirements
• Cashflow management, ensuring client invoices are paid per contractual payment term
• Global Partner finance summaries
• Monthly business and service delivery reviews with Global Partner
• Monthly KPI meetings with client

If you're ready to take ownership of a busy, high-performing site and thrive in a hands-on, fast-paced environment wed love to hear from you!
Empact Group is committed to Employment Equity in line with legislation and will give first preference to candidates as per Equity requirements.
By applying for a role within Empact Group (Proprietary) Limited, all Personal Information that you provide to the Company will be held and/ or stored securely for the purpose of recruitment. Your Personal Information will be stored electronically in a database. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and security of the information in accordance with the Protection of Personal Information.

Skills Required