Job Description

THE JOB AT A GLANCE
As the Facilities and Asset Manager you will be reporting to the GM: Operational Finance, you will be responsible for the successful and efficient management, planning, execution and monitoring of all aspects related to facilities management.
WHAT WILL YOU DO?
General facilities management:

• Responsible for organisation and administration of sections such as canteen, security, transport, welfare, pest control, garden services, cleaning and hygiene, fleet management, water, mail, stationary etc.
• Manages facilities/property related queries. Allocate work to team to address issues.
• Collaborate with the legal and accounting to develop all facilities related policies and leases for branches.
• Ensuring effective and efficient fleet management by ensuring that all discs are up to date for all company vehicles and mobile units (Welkom, Malawi and EC).
• Manages all fixed assets for company and regions (desks, chairs, etc.) by maintaining and up to date register.
• Manage critical and essential security related matters including but not limited to security and access control; ensuring that cameras are fully functional etc.
• Performs ad hoc duties as assigned by the GM: Operations Finance.
• Manage the reception function.
• Ensure that all RMA assets/buildings have insurance at all times and that the directors have indemnity liability cover

Planning and management of unit:

• Develop and implement strategic and operational plans for the unit.
• Ensure implementation of the plans by supervising staff.
• Monitors and review plans on an ongoing basis.
• Manages relationship with suppliers
• Negotiate Facility contracts and service level agreements for service providers
• Manage facilities for RMA and ensure that all facilities are available.
• Ensure maximum, efficient operation of facilities and equipment, as well as the care of all buildings, grounds and support equipment and the purchase of necessary outside technical and non-technical support services.
• Recommend equipment modification for upgrades.
• Develop and maintains preventative maintenance programs.
• Enforce safety and housekeeping practices.

Cost control and monitoring:

• Collates information for budget planning process.
• Develop strategic and operational plans in line with the budget.
• Ensures that planning takes place in line with standards, and that necessary compliance controls are implemented.
• Recommends unit budget to the manager.
• Monitors unit budget on an ongoing basis.
• Carries out all departmental planning on a regular basis, as issues arise, or in advance of anticipated needs.
• Compile reports on budget monthly for review by the GM: Operational Finance
• Responsible for unit asset management.
• Sign invoices for budgeted services.
• Ensure insurance of buildings and all company assets - insurance is active/up to date.

Reports and Meeting attendance:

• Produce unit reports monthly.
• Produce project reports and ad hoc reports.
• Attend and participate in unit meetings.
• Attend and participate in ad hoc meetings.

Project management:

• Identifies projects in line with the strategy.
• Plans and manage projects within budget.
• Allocate and supervise work of project team.
• Manage projects working on ensure budget adherence, compliance and timely finalisation

Ensure compliance:

• Ensure compliance with mandatory requirements and all applicable international and bilateral agreements.
• Receives comments and updates comments with agreements on an ongoing basis or on demand.
• Audit findings - liaise with the Internal and External Auditors and implement action plans. Monitoring of action plans.
• Ensure compliance with OHSA and industry related compliance.

Management of staff:

• Daily and weekly supervision of subordinates through informal and formal discussions.
• Implements and use the performance management system fully to monitor the performance of subordinates.
• Liaising with HR on staff related issues.
• Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements, by helping to arrange suitable training for them.
• Draft staff work plans and ensure implementation.
• Attend relevant committee meetings (OHS Committee).
• Represent organisation in relevant committees.
• Drafting / developing / maintaining / implementing policies and procedures in relevant competency.
• Conduct monthly staff meetings for unit.
• Conduct daily meetings with the facilities.
• Weekly meetings with senior manager - providing Monthly and quarterly reports.
• Responsible for planning and management of unit on a daily basis.

WHAT YOU'LL BRING TO THE TABLE?

• Bachelor's degree in Facilities Management / Project Management / Real Estate
• Project Management Certification
• 5 - 8 years' experience in facilities management
• Solid understanding of property management
• Working knowledge of building Layouts, network points etc.
• Ability to read building blueprints.

WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that's 127 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing date:
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

• Bachelor's degree in Facilities Management / Project Management / Real Estate
• Project Management Certification
• 5 - 8 years' experience in facilities management
• Solid understanding of property management
• Working knowledge of building Layouts, network points etc.
• Ability to read building blueprints.

Skills Required