Job Description

PURPOSE OF THE JOB:

To supervise the Company payroll in accordance with Company policy and legislative requirements.

KEY JOB RESPONSIBILITIES:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

Ensure SHEQ compliance within the Team through effective use of the Toolbox Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status


PEOPLE

Supervise the Team:

Ensure an enabling climate/culture Maintain labour stability by minimising labour turnover

o Labour complement in line with budget

Manage performance against set targets and competencies

o Ensure IDP's are linked to performance results and implemented as per plan

Conduct career discussions and implement actions with all identified talent (quarterly) Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.) Coach and counsel people to ensure improved performance levels Conduct recruitment interviews

CUSTOMERS

Ensure Customer Satisfaction

BUSINESS PROCESSES

Scrutinise and validate all payrolls to identify discrepancies and ensure accuracy in line with company procedures and the individual's employment contract. Oversee and ensure that all payroll transactions, including month-end payments are journalised correctly to relevant expense accounts within the company accounting system. Balance all payroll related control accounts. Capture and ensure that all relevant payroll input is obtained in addition to the information submitted. Process and oversee all payroll input to ensure accurate and timeous payroll record administration.


Ensure that payroll processes are accurately followed and that deadlines are adhered to on a day-to-day basis on site level and assist as and when requested. Conduct monthly payroll validation checks and resolve queries or issues. Close all payrolls for new input / adjustments. Validate the accuracy of information uploaded and revert discrepancies back to site level for rectification, perform preliminary payroll run. Export the combined salary (Nett Pay) electronic file for upload into the bank's EFT system. Follow up with the sites to ensure corrections received for discrepancies identified. Import the final electronic file for upload of salaries into the bank's EFT system. Back up of the current month's payroll data files. Run the month-end procedure on the payroll system to close off the current period and to activate a new salary period. Extract information from the accounting system and reconcile the individual salary control accounts to ensure that deductions and payments arising from payroll balances with the general ledger. Post the costing breakdown into the company accounting system. Process Rock Breaker and calculate production bonuses to ensure payout of bonuses according to organizational procedure. Review, reconcile and process the payment of external payroll creditors according to organisational procedure. Attend to all payroll queries (internal/external) to resolve problems/discrepancies and to provide feedback accordingly. Calculate cash forecast for labour costs and forward to Financial Practitioner Compile and distribute weekly, monthly, quarterly and yearly reports. Compile all payroll related statutory returns to ensure adherence to legislative requirements.

SHAREHOLDER VALUE

Monitor and control section costs

MINIMUM QUALIFICATIONS & EXPERIENCE:

Relevant Degree or Diploma

SAP Payroll

5 Years payroll experience

Closing Date: 13 June 2025