Job Description

IMPORTANT - WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:
C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
"PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"
Job Title
Executive VA - Real Estate Support
JobID
DAVJEN
Industry
Real Estate
Location
LATAM and South Africa
Status
Full Time
Work Schedule
Monday to Friday, 8:30 AM - 4:30 PM EST
Pay rate
$6 - $7/hour
Target Start
ASAP
JOB DETAILS
About the Client
The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams.
About the Role
We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment.
Key Responsibilities

• Provide back-end administrative support and project coordination
• Manage and respond to emails and client communications professionally
• Handle follow-ups with clients, agents, and vendors
• Maintain and update the CRM system (preferably Follow-Up Boss)
• Assist with scheduling, document management, and task tracking
• Coordinate tasks between the real estate team and external partners
• Support lead generation and appointment setting as needed (nice to have)
• Contribute to marketing tasks such as email campaigns or social posts (optional)

Ideal Candidate Profile

• Strong written and spoken English - clear, confident, and professional
• Experienced in the real estate industry - understands terminology, timelines, and client expectations
• Keen to using AI tools
• Proficient with CRMs - Follow-Up Boss experience is a plus but not required
• Self-starter with high initiative - takes ownership and completes tasks with minimal supervision
• Organized and detail-oriented - capable of managing multiple priorities
• Flexible and growth-oriented - open to training, feedback, and evolving responsibilities

Skills Required