Job Description

Join Hire Hangar and work with fast-growing global companies while building a long-term, remote career.

Job Title

Executive Virtual Assistant

Location

Remote

Time Zone

US Time Zones (EST-PST)

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The ideal candidate is a self-starter who can anticipate needs, handle sensitive information with discretion, and streamline executive workflows to maximize efficiency.

Key Responsibilities

Manage executive calendars, including schedulingmeetings across time zones and prioritizing appointments Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items Handle emailmanagement, correspondence, and follow-ups on behalf of executives Prepare and edit documents, presentations, reports, and spreadsheets Coordinate travel arrangements and itineraries when required Act as a liaison between executives and internal/external stakeholders Maintain organized digital filing systems and documentation Supportspecial projects, research, and ad hoc administrative tasks as needed Ensure confidentiality and professionalism in handling sensitive information

Required Qualifications

Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership

Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar) and have experience working with US or UK-based companies. Applications without this experience will not be considered.

Strong organizational and time-management skills with the ability to prioritize effectively Excellent written and verbal communication skills in English High level of discretion, professionalism, and reliability Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

Experience supporting C-level executives or founders Familiarity with project management or CRMtools Background in a fast-paced startup or professional services environment Experience coordinating across multiple departments or external partners

Tools & Technology

Google Workspace (Gmail, Calendar, Docs, Sheets) Slack, Zoom, Microsoft Teams Asana, Trello, or similar project management tools Calendar schedulingtools (e.g., Calendly) Document management and cloud storage platforms (e.g., Google Drive)


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