Job Description

Company Description
iKhokha is one of the fastest-growing fintech companies in Africa. As you'd expect, our pace is fast-moving and ever-changing. We like it that way.
Our office is a high performance environment where we push each other to challenge the status quo. If that doesnxe2x80x99t appeal to you, you probably shouldnxe2x80x99t work here.


So, what will you do? Plan, organize, coordinate, and control all administrative and operational procedures, activities, and documentation for the CEO and Executive team. The deal breakers:

• 5 yearsxe2x80x99 plus experience as an Executive PA.
• Excellent computer literacy (proficient in MS Office, PowerPoint & Excel).
• Must have a valid driverxe2x80x99s license and own vehicle.
• A high degree of confidentiality, emotional maturity, ethical values, and integrity.
• Ability to work well under pressure in a fast-paced, deadline-driven environment with a high degree of accuracy.
• Excellent communication, presentation, and interpersonal skills, to interface effectively with all levels of colleagues and with external customers in a team orientated manner.

Additional Skills and Experience:

• Demonstrated ability to anticipate needs and identify gaps before they arise, and jump in without being asked.
• Demonstrate ability and willingness to continuously acquire new competencies, maintain professional networks, participate in professional organizations.
• Knowledgeable about restaurants, hotels and opportunities for engagement in SA and abroad.
• Executive presence and customer-centric orientation.

What would you be responsible for?

• Source, co-ordinate and arrange all offsite related activities (includes conferences, end of year functions, midyear events, management offsite and training / team builds).
• Coordinate alongside HR team the employee incentives.
• Responsible for sourcing, costing and arranging the incentives, which includes but not limited to swag & gifting, end of year awards, team dinners etc.
• Track budget and expenditure of all team building activities across the business.
• Arrange international travel and meeting schedule by developing detailed itineraries; also knows how to get a small exec team from A to B to C. Taking into account corporate travel policies, travel Visas, costs and proper documentation.
• Manage end-to-end logistics and co-ordination for Exec team travel including check-in for flights, distributing Boarding passes etc.
• Manage the day to day schedule of the exec team in such a way that executives are able to complete their obligations in an organized, efficient way; juggling multiple requests across time zones.
• Provide administrative support to the rest of the teams reporting to the CEO.
• Compile and prepare PowerPoint presentations, maintain, and create Excel workbooks, prepare typed Word documents and the like.
• Assist CEO in preparation for quarterly reports to the Board and arrange materials necessary for all committee and Exco meetings (dates/attendee list/logistics/catering).
• Take action points and minutes in key meetings for the CEO.
• Ensure that VC facilities are working and set-up ahead of meetings for the CEO.
• Custodian of Executive confidential information (credit cards, passwords, IDxe2x80x99s, etc.)
• Assist Exec team with personal admin tasks including vehicle licenses and services, insurance claims etc.
• Liaise directly with personal bankers to raise queries and requests on behalf of CEO and CPO.
• Executive team errands, including organizing lunches daily.
• Process any claims or reimbursements for the Executive team.
• Build trust with the team to keep a pulse on the team culture, and with internal business partners and other administrative staff across the company to collaborate effectively.
• Coordinate customer workshops/meetings and events with Marketing, product teams, and strategic partners.

Qualifications

• Matric

Additional Information
Perks of joining the Tribe?

• You get to work in a high growth company. Sink your teeth into meaningful work with tangible results you are accountable for.
• Remuneration & Benefits. We offer Company contributions to Medical Aid and a Group Risk Scheme.
• Visionary Leadership.
• Study leave.
• Access to on demand learning and development.
• A friendly, collaborative culture and a team of all-round-lekker humans (itxe2x80x99s true, we surveyed our Employees and they told us so).
• If you find yourself at HQ, coffee on tap and a selection of hot beverages provided by our onsite Barista.