Job Description

Package: R494 399.00 R694 340.00 per annum (CTC)
Location: Pretoria
Closing Date: 19 June 2025
Requirements:

• A National Diploma/Diploma (NQF Level 6) or Bachelor's Degree (NQF Level 7) in Office Administration, Public Administration or an equivalent qualification as recognised by SAQA
• Further qualification in Project Management will be an added advantage
• Minimum Five (5) years related experience (in two (2) or more of the disciplines that fall under business operations assistance and administration; one (1) year supervisory/management (i.e Project Management) experience preferable.

The candidate must be competent in the following:

• Sound Relationship Building and Networking Skills
• Strong Overall Communication (written and verbal) Skills
• Excellent Typing Skills
• Presentation Compiling Skills
• Good Listening Skills
• Sensitive to Confidentiality
• Ability to understand and meet customer needs (internal and external)
• Strong Minute taking and Report Writing Skills
• Excellent Collaboration, Organisational and Coordination Skills
• Ability to Multitask
• Sound Problem Solving Skills
• Ability to take initiative, and follow-through on requests until completion with a keen attention to detail
• Excellent Time Management Skills
• Strong Planning, Organising and Monitoring Skills
• Good Project and Knowledge Management Skills
• Basic Understanding of Business/Organisation Structure
• Excellent PC literacy, including sound knowledge of MS Outlook and Projects, and presentation software (e.g Powerpoint)
• Ability to Conducting Online Research.

Key responsibilities: The successful incumbent will be responsible for: Coordination of the Office of CEO:

• Support CEO and Senior Manager: Office of the CEO by managing and performing a wide variety of complex administrative activities and confidential administration duties
• Provide administrative support to and meet the needs of the CEO and other keystakeholders within this office, including
• Continuously synchronising and managing the CEOs diary other relevant schedules
• Screening and directing telephone calls and managing incoming mail to the CEO
• Compiling and typing letters, memorandum, minutes, agendas and reports,

according to sound secretarial practice and organisational administrative standards

• Printing and preparing conferences/meeting documents and material and package it for the CEO and Senior Manager
• Assisting with the drafting/ preparation of presentation slides
• Coordinate CEOs office operations to meet company's expectations and goals, whilst ensuring harmonisation of processes between the unit and other divisions and units
• Understand needs, process gaps and propose efficient solutions to the identified gaps within the division
• Assist the CEO and Senior Manager with the planning, controlling and management of the overall workflow in and out of the CEOs office
• Assist Senior Manager in the CEOs office with compilation/coordination of reports and presentations for meetings
• Develop or review; and maintain; optimise hard copy and electronic filing management systems in the CEOs Office
• Manage and file documents and records for the CEOs Office
• Complete requisitions for account payments, order IT requirements (hardware/software), stationery and refreshments for CEOs Office
• Solve or escalate problems, as relevant. Coordination of Events and Logistics
• Provide logistical support to the CEO and Senior Manager: Office of the CEO with, among others, the following activities/duties:
• Arranging internal and external meetings for the CEO
• Making travel arrangements and bookings for the CEO e.g Flights,accommodation, shuttles, visas, travel insurance and foreign currency Arrange and communicate schedules and other relevant information, such as directions, contact details, and parking for meetings or events to be attended by the CEO and Senior Manager
• Preparing and distributing agendas for meetings, as well as minutes/resolutions in advanced
• Facilitating the gathering of relevant information and details to be discussed in the meeting of each agenda item, based on requests by the CEO
• Ensuring that the CEO has all the relevant documentation required at the meeting
• Assist in event coordination, e.g. AFUR; RERA; foreign donors; regional structures/entities and any local/international delegates to be hosted by the CEO
• Liaising logistics arrangements with internal and external stakeholders, e.g. Department of Electricity and Energy and parliament
• Researching venues for meetings/events and facilitate quotations and locations, etc. in the case of external venues
• Making venue bookings
• Coordinating attendees
• Ensuring that boardrooms are tidy
• Ensuring audio visuals equipment are available and in working condition
• Ensuring that appropriate refreshments are provided
• Identify and mitigate risks, as they arise
• Solve or escalate problems, as relevant
• Provide feedback to CEO and other internal and external stakeholders regarding logistical and facilities requirements and arrangements
• Processing Claims: - Process claims for the CEO and Senior manager (e.g. travel claims; S&T etc.) and submit to FAD
• Manage and track claims and payments
• Claims filed accurately Stakeholder Liaison: - Build and maintain strong stakeholder relations through regular communications and meetings, as appropriate
• Build sound networks and relationships that facilitate the ability to ask for and receive help in ways that work to the organisation
• Engage with local and international parties to address queries and ensure smooth operations of the CEOs office
• Receive and acknowledge correspondence from stakeholders and manage

interactions and meetings for the CEO with stakeholders

• Communication clearly and effectively with relevant internal and external stakeholders and inform stakeholders and inform stakeholders of the information they require
• Display sound abilities to communicate across all levels, sensitively and tactfully
• Ensure timely delivery of documents to and from key stakeholders
• Adapt to and facilitate internal and external stakeholders changing needs
• Identify and mitigate risks as they arise
• Solve or escalate problems, as relevant
• Provide feedback and insight to stakeholders, as appropriate.

CANDIDATES WITH ADISABILITY ARE ENCOURAGED TO APPLY
Please send your updated MS Word CV, Matric certificate, and verification of disability to office@bradshawleroux.co.za
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED