Job Description

Executive Personal Assistant to the Managing Director - Wine Estate & Hospitality

Location: Stellenbosch



Reporting to: Managing Director (MD)



Working Hours: Flexible, including occasional evenings and weekends as required by business operations.



We are seeking a highly professional and proactive Executive Personal Assistant (PA) to support the Managing Director of a dynamic and fast-paced Wine Estate & Hospitality business. This role requires exceptional organisational skills, discretion, and the ability to adapt to a flexible and sometimes unpredictable schedule. The ideal candidate will have a proven track record of supporting C-level executives and an understanding of the operational demands within the wine & hospitality industry.

Key Responsibilities:

Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD. Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements. Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders. Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items. Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently. Office Oversight: Maintain an organised and professional office environment for the MD and executive team. Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams. Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals. Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

Required Qualifications, Experience & Skills:

Matric / Grade 12 (essential) Office Administration / Secretarial Diploma or equivalent (preferred) Minimum 5 years' experience supporting a senior executive (MD, CEO, or equivalent) Experience in the hospitality, travel, or wine industry is highly desirable Must have own reliable vehicle and a valid driver's license Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organisational and time management skills Excellent verbal and written communication abilities High emotional intelligence and interpersonal skills Ability to multitask and work under pressure Discreet, trustworthy, and proactive in problem-solving * Based in Cape Town or Stellenbosch