Job Description

Executive Personal Assistant - South AfricaDesignation:Executive Personal Assistant Category:SuperSport Level:Skilled Closing date:20 Sep 2023 Position Type:Permanent Location:MultiChoice City : The OrganisationThe MultiChoice Group is a multinational media and entertainment group headquartered in South Africa, Dubai and the Netherlands with principal operations in pay television, video entertainment, advertising and content security. Brands within the Group include DStv, GOtv, SuperSport, M-Net, DStv Media Sales, Showmax and European-based content security leader Irdeto. Wexe2x80x99re proud to say we serve 20 million subscribers across more than 50 African markets, with a successful history of identifying and adapting to industry trends, allowing us to continuously deliver the best in entertainment.By joining our passionate and creative team, you can help us achieve our objectives of expanding our pay-TV and SVOD (Subscription Video On demand) subscriber bases, improving advertising sales, spearheading cutting-edge technology, supporting local content and providing an exceptional customer experience.Join Africaxe2x80x99s most loved storyteller!LocationSouth Africa, Johannesburg, RandburgPurpose of the Position:To ensure that the executive stays organized and supports them in ensuring that the business runs smoothlyTo work closely with top executives providing high-level administrative support by conducting research, preparing reports, handling information requests, and performing administrative duties such as general correspondence, hosting guests, coordinating meetings, and extensive schedule management. Key Performance ObjectivesTasksPersonal AssistanceMaintain an up to date, orderly and logical filing system that can be easily accessed by relevant individualsDepartmentMeeting ManagementAnalyse meeting requirements, prepare required information and advise the CEO / ExecutivesEvent managementArrange functions and events according to requirements upon request by the CEO / ExecutivesDetermine a budget amount for these eventsSend invitations to CEOxe2x80x99s / Executivexe2x80x99s invitees in advanceMake sure that all hotels, travel and forex arrangements are on track and arranged as requestedOperational support QualificationsEssential: Diploma level educational qualificationPreferred: DegreeExperienceA minimum of 3-5 yearsxe2x80x99 Secretarial/Office Administrative experience or EquivalentAnalyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.Produce documents, briefing papers, reports and presentations, etc. as requested by CEO / ExecutivesCarry out background research and present findings to the CEO /ExecutivesCarry out specific projects and research as requested by the CEO /ExecutivesSupport executive with presentation and report research and preparationEnsure that the CEOxe2x80x99s schedule is planned in advance and that the calendar/diary is up to date and efficiently managed as changes occurRequest necessary data from management so that reports can be compiledScreen phone calls, e-mails and messages either through first lineresponse or forwarding as appropriateProcess incoming correspondence and action as required, e.g.Update calendarType documentationDistribute / forward informationInternal and external queriesMaintain stakeholder database and ensure that all information is accurate and up to dateRegularly check resource supplies to ensure sufficient stockSchedule meetings as planned or requestedEnsure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetingsEnsure that delegates are aware of what they need to prepare in terms of contribution to the meetingCompile documentation required and distribute in advance to delegatesArrange logistical requirements and ensure smooth running of the meetingsTake minutes of meetings and ensure accuracy and timeous distributionTechnical CompetenciesCommunicationRelationship BuildingConfidentialityProject Management/CoordinationAdministration Behavioural CompetenciesAccountabilityTeamworkDelegationInterpersonal SupportPerseveranceMotivatingPrioritisationAnalytical ThinkingMultiChoice has a COVID-19 mandatory vaccination policy to ensure a productive and healthy workplace. By submitting your application for employment, you warrant to MultiChoice that you are fully vaccinated against COVID-19 and accept that you will be required to submit your vaccination certificate during the recruitment process. In processing your information we will comply with the requirements of the Protection of Personal Information Act.

JTJ Group