Job Description

Job Purpose
To provide high level confidential support to the Chief Risk Underwriting Officer and Chief Operating Officer by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
Key Responsibilities:

• To act as a first point of contact dealing with correspondence and phone calls

• To proactively manage and coordinate the diary of the CRUO and COO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

• Plan and organise travel and accommodation when required

• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the executive's are met.

• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Executive's.

• To provide support for Board meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• To plan and manage key organisational events such as; AGM, Staff and Volunteer conference, Strategy days, Staff briefings and others as required.
• Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of Insure.
• Ensure that work is carried out in accordance with Hollard' Purpose, policies and procedures.
• Participate and contribute to organisational/team meetings as required.
• Provide reports for senior management as required.
• Undertake any other appropriate duties as required to support the Executive's to enable them to fulfil their role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organisation and as directed

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Skills Required