Job Description

An established

Estate in the Cape Winelands

, with several associated properties/activities, is seeking a highly organised and trustworthy

Executive Personal Assistant / Financial Administrator

to provide comprehensive support to the Owners. This is a varied and hands-on role suited to an individual who thrives in a dynamic environment, enjoys multitasking, and takes pride in maintaining smooth day-to-day operations across multiple business entities. This multifaceted role involves occasional assistance with private arrangements. The ideal candidate will be detail-oriented, discreet, and capable of managing diverse responsibilities in a professional and efficient manner.

Key Responsibilities:

Executive Support:

Provide professional administrative and organisational support to the Owners Manage calendars, appointments, correspondence, and travel arrangements Do research, prepare reports, presentations, and meeting documentation Liaise professionally with staff, guests, suppliers, and service providers Assist with Property Management

Finance Administration:

Check and reconcile daily cash-ups from hospitality operations Collate, verify, and forward all financial documentation to accountants Assist with budget tracking, petty cash, and supplier payments Compile and maintain accurate financial and operational records

Property & Estate Administration:

Liaise directly with tenants across estate and external properties Keep detailed records of leases, renewals, and associated documentation Schedule and coordinate property maintenance and service providers Oversee maintenance logs, contractor follow-ups, and cost tracking Assist with the general management and upkeep of multiple properties

Requirements:

Minimum 5 years' experience as a

PA, Executive Assistant, or Office Manager

, ideally within hospitality, property, or estate management Solid understanding of

basic accounting and HR processes

Strong computer literacy and sound AI usage skills Excellent communication, discretion, and organisational skills A proactive, solutions-driven attitude with attention to detail Own reliable transport

We Offer:

Competitive remuneration commensurate with experience Opportunity to grow within a diverse and evolving group of businesses
Job Types: Full-time, Permanent

Work Location: In person