Job Description

Position:

Executive Assistant

Job Type:

Full-time (40 hours/week)

Location:

South Africa (Remote, US-hours)

Salary:

$8.00/hr
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IMPORTANT

To apply, kindly fill out this form: https://forms.gle/irGcyuKMVQMJKrUm6

Note: Applicants that don't apply directly will not be considered

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Overview

We are seeking a proactive and highly organized Executive Assistant to support the CEO with day-to-day priorities, communications, and organization. This role plays a critical part in helping the CEO stay focused on leadership, client relationships, and company growth. The Executive Assistant will manage inboxes and calendars, assist with tracking sales and project-related information, and help organize data across multiple platforms. The ideal candidate anticipates needs, takes initiative, and brings structure and efficiency to a fast-moving environment. As a trusted right hand to the CEO, this role ensures smooth operations behind the scenes and supports the company's commitment to delivering excellent client experiences.

Key Responsibilities

Administrative & Communication Support

Manage and organize the CEO's inbox, prioritizing and responding to messages as needed Coordinate scheduling and maintain the CEO's calendar, including meetings, calls, and deadlines Draft, proofread, and send professional correspondence on behalf of the CEO Handle sensitive company and client information with confidentiality and discretion Assist with travel arrangements and meeting logistics when required Review call notes or transcripts, summarize key action items, and follow up on tasks
Pipeline & Information Management

Track leads, inquiries, and opportunities to ensure timely follow-up Organize and maintain sales, project, and client records across internal systems Keep information accurate, current, and easy to reference
Operational & Personal Support

Prepare reports, meeting notes, and action lists Coordinate with internal team members to keep the CEO informed of key updates Conduct research to support business initiatives Provide occasional personal assistance to help the CEO stay focused on core priorities
Process Improvement

Identify opportunities to improve communication, scheduling, and workflows Help implement systems for better organization and task tracking Proactively anticipate needs and take initiative to resolve issues

Preferred Skills & Qualifications

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Experience supporting U.S.-based executives or businesses Excellent written and verbal English communication skills Strong organizational skills with the ability to manage multiple priorities High level of professionalism, discretion, and attention to detail Comfortable working U.S. hours Proficient with common productivity and collaboration tools

Nice-to-Have (Bonus Skills)

Experience in working remotely for international clients Familiarity with sales or project coordination support Basic bookkeeping or invoicing experience Strong problem-solving skills and a proactive mindset

Benefits

What We Offer:

Competitive compensation -- $8 per hour, paid in USD Fixed U.S. working schedule Fully remote role -- work from anywhere Direct collaboration with U.S. small businesses and entrepreneurs Paid time off -- 10 PTO days per year, plus 6 U.S. holidays off
Job Type: Full-time

Pay: R23000,00 per month

Work Location: Remote