Job Description

• Full administrative support including all confidential correspondence, local & international, reports, phone call screening, messages; facsimiles, scanning and emailing.
• Direct liaison with senior executives on international & local level

• Ensure GM is aware of key meetings, correspondence, and communication requirements daily
• Screen calls ensuring that matters of importance reach the GM
• Co-ordinate and control diaries daily as well as drawing up of company yearly planner with local and international events across all departments.
• Prepare, submit, and record all business and personal medical claims to medical aid.
• Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to respective department prior to cut off date.
• Handle and personally follow up all customer complaints directed to MDxe2x80x99s office
• Assist and advise with telephonic enquiries for new Africa franchisees.
• Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts
• Arrange and book boardroom functions and catering monthly or as and when requested
• Record all management leave and maintain an updated leave roster
• Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance
• Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level
• Assist international visitors with holidays xe2x80x93 i.e., safaris, hotels, dinners & logistics in Southern Africa on a personal level
• Arrange venue, logistics, accommodation for management meetings held off site
• Arrange and book boardroom functions and catering monthly or as and when requested
• Manage and coordinate all logistics related to functions, meetings, events pertaining to the GMxe2x80x99s office

• Completed matric
• 3 xe2x80x93 5 years of experience as a Personal Assistant
• Extensive dairy management experience
• Experience in Liaising with internal departments, answering calls, and making travel arrangements
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability

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