Job Description

At RealHires, we're building the most trusted global staffing company for U.S. businesses, and every role is designed to drive growth.
We're hiring an elite-level Executive Assistant / Operator to work directly with Founder & CEO Aaron Klein, a visionary entrepreneur building multiple technology and staffing platforms. Aaron moves fast, thinks even faster, and generates more ideas in a day than most teams do in a month.
Your role is to be the stabilizer, the finisher, and the amplifier who turns sparks into systems. If Aaron is the ignition, you are the engine that ensures momentum never stalls and growth continues.
This is not a traditional assistant role. You will operate as an extension of the CEO's mind, anticipating, filtering, and prioritizing so he remains focused on vision, sales, client relationships, and growth strategy.
You will be the operator who clears the runway:

• Turning raw ideas into finished guides, posts, and client tools
• Translating chaos into systems
• Building SOPs, trackers, and briefs that make execution predictable
• Protecting the CEO's time, clarity, and energy

If you thrive in fast-paced environments, enjoy bringing order to visionary chaos, and feel satisfaction from finishing what others start, you will excel here.
Responsibilities
Protect time and clarity

• Deliver daily and weekly briefs with top priorities, pipeline updates, and client issues
• End each day with a Done List to maintain visible momentum
• Maintain inbox, calendar, and CRM to ensure nothing slips

Content and authority support

• Capture ideas from voice notes and convert them into LinkedIn drafts, client guides, or frameworks
• Manage, organize, and tag a content library to maintain consistent flow
• Support authority-building projects such as testimonials, case studies, and newsletters

Client experience and retention

• Systematize onboarding with welcome packs, next steps documents, and kickoff emails
• Coordinate testimonials, gifting, and routine client touchpoints
• Prepare the CEO for client calls with concise briefs and log insights into the CRM

Project finishing

• Keep website, branding, and product milestones on track
• Coordinate with vendors, track progress, and escalate decisions clearly
• Close loops that others leave open

Strategic insights

• Research tools, partners, and opportunities
• Deliver 1-page briefs with options and recommendations

Requirements
Results you own

• The CEO begins and ends each day with clarity
• Content output flows consistently through organized idea capture and publishing
• Client experience remains seamless through onboarding, follow-ups, and touchpoints
• Projects reach completion, including websites, guides, and systems
• The CEO spends most of the week focused on vision, sales, content, and client relationships

Requirements

• 5-10 years in an EA, Chief of Staff, or operations role supporting a founder or CEO
• Demonstrated ability to turn chaos into clarity for high-energy, visionary leaders
• Evidence of building systems such as CRM processes, SOPs, onboarding flows, and content libraries
• Strong communication skills with the ability to write clearly and draft in another person's voice
• Proven client-facing professionalism, representing leadership with clients, partners, and vendors
• High follow-through and ability to complete tasks without reminders
• Assertive yet diplomatic approach to maintaining aligned priorities

This role is not for

• People who require constant direction or detailed to-do lists
• Individuals who start quickly but rarely finish
• Those who become rattled by shifting priorities or tight timelines
• People who guard evenings and weekends strictly; the role requires flexibility
• Anyone who sees themselves as a secretary rather than a strategic operator
• Individuals who avoid direct feedback or take it personally
• Those comfortable with "done" instead of "done right"

The right person

• A service-oriented achiever who finds fulfillment in enabling someone else's success
• A low-ego operator who thrives behind the scenes
• A structured finisher who builds systems for others to follow
• A calm anchor who maintains focus when new ideas arise
• A trusted gatekeeper capable of managing inbox, calendar, and reputation

Summary
This is a high-intensity partnership, not a back-office role. If you are structured, proactive, confident, and committed to finishing what others start, you will help unlock the CEO's potential and support RealHires in scaling into a global authority on talent. If this resonates with you, apply now.
Benefits

• Stable, long-term role with a founder who is deeply invested in building a lasting company, not a quick flip.
• Massive growth opportunity as a true right hand to the CEO, with increasing responsibility as you prove yourself.
• Weekly pay, always on time.
• Direct access to the CEO and a front-row seat to building multiple high-growth businesses and products.
• Real impact and ownership -- your work directly shapes the CEO's focus, client experience, and the company's growth.

Skills Required