Job Description

Position : Executive Assistant
Working Hours : Monday to Friday, TBD
Salary Range : $1500 - $2000 USD
Location : South Africa
Duties and Responsibilities:
Executive & Administrative Support

• Manage and triage email inboxes, ensuring priority items are surfaced and non-essential items are filtered out
• Draft, respond to, and organize correspondence on behalf of the Founder
• Manage calendars, schedule meetings, and reduce unnecessary meeting time
• Prepare meeting agendas, summaries, and action items
• Handle general administrative tasks and ad hoc requests

Information & Workflow Management

• Act as the first line of defense for incoming requests, documents, and communications
• Extract key takeaways from meetings, calls, and emails
• Organize files, documents, and internal systems for easy access
• Ensure nothing "falls through the cracks"

Business Support

• Assist with research related to commercial real estate opportunities (training provided if needed)
• Support follow-ups with brokers, partners, and internal stakeholders
• Help streamline processes and suggest improvements to workflows
• Take ownership of recurring tasks and proactively optimize them

Qualifications:

• 3+ years of experience as an executive assistant or in a similar high-level administrative role
• Excellent written and verbal communication skills with strong attention to detail
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Ability to work independently, take initiative, and problem-solve
• Strong organizational and time management skills
• Familiarity with the real estate industry is preferred but not required
• Bachelor's degree or equivalent experience

Skills Required