Job Description

Position : Executive Assistant
Work Hours (Client) : Monday to Friday, 8am - 4pm EST
Pay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : South Africa, Philippines or LATAM
Work Location : REMOTE
Company Overview:
A financial consulting firm led by a seasoned entrepreneur and fractional CFO who helps small business owners gain financial clarity, increase profitability, and scale with confidence.
Beyond his advisory business, the client manages a growing real estate portfolio of more than 40 properties and several other ventures. As his professional and personal world continues to expand, he's looking for a world-class Executive Assistant who can help him operate with precision, focus, and flow.
This is an opportunity to work side-by-side with a founder who values initiative, strategic thinking, and continuous growth.
Role Overview:
You'll be the strategic right hand to the CEO. You will be managing his time, communication, operations, and systems so he can focus on what matters most.
This isn't a typical assistant role. You'll be deeply involved in the day-to-day rhythm of a high-performing entrepreneur, helping him run multiple businesses, manage client relationships, stay on top of finances, and keep his household organized -- all while leveraging the best of AI and automation tools to streamline everything.
Duties and Responsibilities:
Executive & Administrative Support

• Manage the CEO's calendar, priorities, and meetings
• Organize and handle email correspondence
• Prepare documents, presentations, and reports as needed
• Maintain organized digital files and systems to ensure quick access to key information
• Track and follow up on tasks and projects, keeping everything moving forward

Financial & Operational Support

• Support bookkeeping, invoicing, and expense management
• Maintain accurate records in QuickBooks and assist with client bookkeeping as needed
• Prepare reports, financial summaries, and other documentation

Client & Business Coordination

• Help manage communication cycles with the CEO's fractional CFO clients -- from onboarding to ongoing check-ins
• Track deliverables, follow-ups, and client touchpoints to deliver a premium client experience
• Manage Andrew's CRM -- Go High Level platform -- to organize leads, automate workflows, and monitor client activity

Personal & Family Organization

• Coordinate scheduling and logistics for founder family including school and activity calendars
• Plan travel, from research to booking to itinerary organization
• Ad hoc tasks such as supporting household systems and coordinations

Tech, Systems & AI

• Use and maintain tools like ChatGPT, Notion, ClickUp, and Google Workspace to build efficient workflows
• Research and implement new technologies or process improvements to make operations even smoother

Minimum Requirements:
Language requirement: Excellent English Communication Skills
Experience: 3+ years of related experience

• 3+ years of experience as an Executive Assistant, Operations Manager, or similar strategic support role
• Excellent written and verbal communication in English
• Tech-savvy and quick to learn new tools (AI and automation experience a plus)
• Proficient with Google Workspace, Microsoft Office, QuickBooks, and ideally Go High Level CRM (or similar platforms like HubSpot or ActiveCampaign)
• Highly organized, detail-oriented, and calm under pressure
• Background in finance, accounting, or real estate preferred
• A proactive, resourceful mindset -- you anticipate needs before they're asked

Skills Required