Job Description

Executive Assistant
Remote - South Africa
$1,000 - $1,500 USD/month (based on experience and skill set)
Work Hours: Monday-Friday, 9:00 AM - 5:00 PM EST
About the Role
A premier real estate development and consulting firm is seeking a proactive and detail-oriented Executive Assistant to support the founder. This role focuses on calendar management, stakeholder coordination, and ensuring smooth communication across multiple companies. The ideal candidate is highly organized, tech-savvy, and able to work independently while driving business priorities forward.
Key Responsibilities
Manage and coordinate the CEO's calendar, scheduling meetings in 15-20 minute increments.
Anticipate needs and understand business context when arranging appointments.
Draft and send meeting recaps, summaries, and follow-ups professionally and timely.
Liaise with stakeholders, introduce meeting participants, and facilitate smooth communication.
Conduct research to support business development and meeting preparation.
Maintain accuracy and attention to detail in scheduling and communications.
Support administrative duties such as organizing files, coordinating travel, and managing priorities.
Learn and utilize company tools and platforms, including Microsoft Suite, Twilio, and other systems.
Adapt to evolving business needs and propose process improvements.
Perform ad hoc tasks to ensure smooth operations and enhance efficiency.
Take ownership of projects and processes, leveraging tech tools and AI platforms where possible.
Minimum Requirements
5+ years of experience as an Executive Assistant, Scheduler, or similar role supporting senior executives.
Experience working with American companies or stakeholders.
Exceptional organizational, multitasking, and problem-solving skills.
Ability to work independently, think critically, and proactively implement solutions.
Fast learner with strong research skills and contextual understanding.
Tech-savvy and familiar with leveraging AI and productivity tools.
Flexible, results-oriented, and committed with a strong "doer" mindset.
Preferred Attributes
Highly proactive and self-motivated, taking ownership of tasks without supervision.
Efficient prioritization skills and ability to operate with speed in a fast-paced environment.

Skills Required