Job Description

LOOKING SOUTH AFRICAN BASED CANDIDATES
Position: Executive Assistant
Working Schedule: 8a-5p EST
Salary Range: 1,300-1,500 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)
:
You will be working directly with a dynamic entrepreneur and real estate investor who owns and operates multiple ventures, including:

• A boutique real estate firm focused on West and Central Florida.
• A technology-driven Title Company serving the entire State of Florida, with expansion plans via franchising and joint ventures.

Despite operating in the real estate and title industry, this is not a traditional real estate assistant role. Instead, you will serve as a critical right-hand partner to a busy CEO in a fast-paced, entrepreneurial environment.
Role Overview:
We are seeking an Executive Virtual Assistant to provide comprehensive administrative and project support to the CEO. This role is 100% remote, full-time (MondayFriday, 8 AM 5PM EST), and ideal for someone with a proactive, go-getter attitude who thrives on taking initiative and delivering results.
Key Responsibilities:

• Executive Administrative Support

• Manage the CEOs calendar, schedule, and daily priorities.
• Coordinate meetings and appointments; handle travel arrangements and itineraries (including personal travel).
• Monitor and prioritize incoming email/messages; draft correspondence on behalf of the CEO.
• Communication & Coordination

• Serve as a liaison between the CEO and internal/external stakeholders.
• Provide excellent customer support and handle inquiries across multiple channels.
• Conduct research and compile data for projects, presentations, or meetings.
• Project & Task Management

• Oversee and track special assignments and projects from inception to completion.
• Utilize tools such as Asana, Keap, GoHighLevel, Zoho, and Slack to organize tasks, follow up on deadlines, and ensure smooth workflow.
• Provide administrative support for marketing campaigns and assist in creating collateral.
• Organization & Systems

• Maintain digital filing systems, task lists, and other records for streamlined operations.
• Continuously look for ways to optimize or improve processes for better efficiency.
• Miscellaneous Tasks

• Some personal tasks for the CEO, including scheduling medical, dental, or personal appointments.
• Carry out additional duties as required to support the CEOs day-to-day operations and strategic objectives.

Qualifications:

• Experience & Background

• 2+ years of experience and a proven track record supporting C-level executives in a virtual or in-person capacity.
• Real estate industry experience is a plus (but not required).
• Solid understanding of project management and CRM tools (e.g., Asana, Zoho, Keap, GoHighLevel).
• Technical Requirements

• Reliable high-speed internet connection (minimum of 100 Mbps).
• Late-model computer (dual monitors strongly preferred) plus a quality headset for calls and virtual meetings.
• Skills & Competencies

• Fluent English is required; bilingual (English/Spanish) is highly preferred.
• Exceptional verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Comfortable working independently with minimal supervision; resourceful, self-motivated, and proactive.
• Proficient with Google Workspace (Docs, Sheets, Slides) and MS Office Suite.
• Work Ethic & Culture Fit

• High level of professionalism and confidentiality.
• Do whatever it takes mindset to get the job done.
• Enthusiastic problem-solver with a keen attention to detail.