Job Description

To provide high-level strategic and operational support to the Executive Team by managing priorities, coordinating cross-functional initiatives, and enabling effective decision-making. This role ensures the Executive Office operates with efficiency, alignment, and impact across the organisation.

REQUIREMENTS

Minimum Qualifications

Bachelor's degree in Business Administration, Health Management or a related field

Minimum Experience

Minimum of 10 years' experience in an Executive Assistant or senior strategic, operational, or advisory role--preferably within healthcare, consulting, or corporate strategy Proven experience working closely with C-suite executives in a complex, multi-stakeholder environment. Strong understanding of the South African healthcare landscape and regulatory environment

Added Advantage

Post Graduate Studies in business Administration or Health management studies

Key Competencies

Healthcare Industry knowledge Executive communication Financial Acumen Calendar and workflow management Strategic planning and execution Project and programme management Governance and Executive decision-making Executive support best practice

DELIVERABLES

Proactively manage and coordinate the executives' calendars, ensuring alignment with strategic priorities and optimal time management. Schedule and organise meetings, including preparing agendas, coordinating logistics, and ensuring all necessary materials are available Draft high-quality reports, presentations, and correspondence on behalf of the Executives, ensuring alignment with organisational tone and strategy Manage internal and external communications, ensuring timely and effective dissemination of key messages Lead or support special projects and strategic initiatives from inception to completion, including planning, execution, and reporting Track progress on key organisational goals and initiatives, providing regular updates and identifying risks or delays Implement systems for document management, meeting preparation, and follow-up to ensure seamless executive operations Investigate and understand stakeholders needs to enable delivery of a quality service Ensure timeous resolution of stakeholder queries and complaints and take ownership of issues Identify and participate in planned activities that are appropriate for own development Explore and highlight opportunities for cost reduction - make recommendations on the most cost-effective way to perform work and to streamline processes Analyse information to identify trends, discrepancies and inconsistencies for decision-making purposes; generate required reports Prepare, review, and quality-check briefing packs, presentations, and reports for executive engagements Ensure all materials are accurate, well-formatted, and delivered in advance of meetings Maintain a repository of strategic documents and ensure version control * Organise and manage executive files (electronic and physical), records, and documentation in compliance with governance and data protection standards