Executive Assistant

Midrand, Johannesburg - Pretoria, Gauteng, South Africa

Job Description


Requirements:

  • Formal Executive Assistant Training
  • Tertiary Degree/ Diploma beneficial
  • 3 years experience as an Executive Assistant for Top level executives
  • Ability to engage in all aspects of the business as a representative of the MD and CEO
  • Must live in the Centurion, Midrand or Pretoria East area
  • Valid Drivers license and own transport
  • Excellent communication skills
  • Minute taking skills
  • Computer literate
  • High level of attention to detail
  • Problem solving skills
Skills:
  • Executive Support Experience
  • Administration
  • Organisation and Clerical Skills
  • Clear Communication Skills
  • Initiative
  • Time-Management
  • Workload Management
  • Discretion and Confidentiality
  • Multitasking
  • Professionalism
  • Scheduling and Planning
  • Microsoft Office
  • Strong Attention to Detail
  • Confidence
  • Flexibility
  • Self-Motivation
  • Team-Oriented
  • Persistence
Responsibilities:
  • Organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Maintain office correspondence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Liaise with clients and business guests
  • Organise media appearances and events
  • Manage internal projects and follow-up with team members where required
  • Maintain a strong working relationship with other departments
  • Liaise with other staff members on behalf of senior management
  • Prepare and deliver monthly reports
  • Preparing PowerPoint presentations and Excel documents as required
  • Printing and binding presentations
  • Travel Coordination including the booking of flights, accommodation, transfers, and submission of applications for visas
  • Monthly management of travel and expenses processes
  • General administrative support which includes producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
  • Answering team phones when they are not able to, taking messages and responding where necessary
  • Responding to and following up on emails and delegating if necessary
  • Organising team events as required
  • Ad hoc project work
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

JobPlacements.com

Beware of fraud agents! do not pay money to get a job

MNCJobs.co.za will not be responsible for any payment made to a third-party. All Terms of Use are applicable.


Job Detail

  • Job Id
    JD1308587
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Midrand, Johannesburg - Pretoria, Gauteng, South Africa
  • Education
    Not mentioned