Job Description

We require the services of a highly skilled

Executive Assistant

to deliver executive-level support to the CEO, ensuring the effective coordination and management of all activities within the Office of the CEO in line with established standards of excellence.

ENTRY LEVEL QUALIFICATION, KNOWLEDGE AND EXPERIENCE

3-year Secretarial diploma or other relevant/similar tertiary qualification (Recognition of prior learning will be applied) 5 to 8 years' secretarial experience working with senior management. Added experience as Personal Assistant will be advantageous.

KEY PERFORMANCE AREAS

Coordinate and manage all activities of the Office of the CEO inclusive of all meetings and related tasks within the agreed timelines. Provide executive level support to the CEO as per the level of standard required including and not limited to monitoring and 1st-level evaluations as designated by the CEO. Assist CEO with preparation for board, management and internal meetings within the agreed timelines and meeting the required professional and timeous levels of delivery. Liaise with all internal and external stakeholders from board members to donors, internal funders and patients/families of patients in a professional manner. Draft/Generate documents and communication as and when needed meeting the expected standards (this could include but is not exclusive to general correspondence, presentations, reports (inclusive of Excel spreadsheets), and team briefing documents. Coordinate reports required by the CEO from various team members. Coordinate all travel preparation requirements for the CEO. Providing ad-hoc support for personal administration where required. Manage the O-CEO budgets and all financial related activities, including expenses, related to the O-CEO> Action general office administration that could include but is not exclusive to ensuring that: stationary is available, office equipment is in working order, and refreshments are available and ready for arrival for guests

ESSENTIAL SKILLS AND ATTRIBUTES

Non-negotiable requirements are extremely high levels of trust, honesty, confidentiality and integrity. The successful incumbent must be a professional, multi-tasker together with being highly organised, self-reliant, results-oriented with above average administration skills supported by good judgment ability Efficient Computer Literacy skills in all MS Office packages Problem solving Analytical skills with a key focus on M&E A Passion for Continuous Learning Attention to detail Team work and the ability to build strong relationships Engaging diversity High stress tolerance and conflict handing

SCREENING PROCEDURE

All applicants are expected to provide or avail themselves for: A letter of motivation for the application and a fully completed application form (available from the HR office) A Curriculum Vitae (not exceeding 3 pages with 3 more recent and easily traceable referees) Other proficiency assessments to assess competence in areas required, inclusive of a panel interview.

WE HOLD OUR HEADS HIGH WITH THE FOLLOWING BENEFITS:

Better than Basic Condition of Employment leave benefits, and study leave that exceeds comparative benefits of other organisations. NPO market-related remuneration. A contributory Pension Fund that includes Group Life Insurance, Disability- and Funeral Cover. Preferential working hours of 08h00 to 16h00 Monday to Friday, with exception of roles that expect after-hours deliverables. Competency-based development opportunities. Free access to an Employee Wellness Program managed by CWS, offering 24/7/365 Telephone Counselling, access to Legal, Financial, Family Care, Psychosocial, and Health specialists, Face-2-Face- and trauma Counselling.

Closing date:

COB on Tuesday, 13 January 2026.

All applications received within the time frames will be considered. Applicants, who do not receive a response on their application within 5 working days of the closing date of the advertisement, are to accede that the application was not successful. Please forward your application to recruitment@stlukes.co.za, citing the reference number top left.

Please Note

St Luke's Combined Hospices reserves the right not to make an appointment to this position

St Luke's Combined Hospices is guided by the principles of Employment Equity.

On behalf of Management, we wish you well in your application and future endeavours!

Job Type: Full-time

Work Location: In person