Job Description

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We are seeking a highly capable Executive Assistant / Operations Coordinator to support a distinguished physician and CEO managing two companies:
A nuclear medicine practice operating across three hospital sites in Johannesburg and Cape Town.
A commercial property business based in Port Elizabeth.
This position is primarily remote/home-based in Johannesburg, with occasional in-person attendance at hospital offices.
This role will also provide personal and family administration support.
Key Responsibilities
Email & Communication Management
Triage and manage inboxes, draft responses, and ensure timely communication.
Financial Administration
Prepare banking payments and transfers for approval (Investec, FNB).
Assist with SARS submission preparation.
Route invoices to accountants and track medical aid recoveries.
Practice Operations
Coordinate with hospitals and contractors during practice setup.
Prepare patient documents for sign-off.
Manage equipment and consumables.
Personal Administration
Manage calendars, school communications, and travel bookings.
Protect personal time through effective scheduling.
Follow-up & Chase
Systematically pursue external parties (hospitals, contractors, banks, staff) to ensure delivery.
Candidate Profile
Experience:
Proven track record as an executive-level PA or operations coordinator supporting senior executives or business owners.
Strong financial literacy; experience with banking platforms, invoicing, and bookkeeping. A formal qualification in bookkeeping or financial administration is advantageous.
Skills & Attributes:
Relentless follow-through and proactive problem-solving.
High discretion and trustworthiness with sensitive financial, medical, and personal information.
Ability to manage and hold remote staff accountable without direct authority.
Strong technical proficiency (Google Workspace, banking portals, WhatsApp, task management tools).
Calm under complexity, able to juggle multiple domains simultaneously.
Nice to Have:
Healthcare administration or medical practice experience.
Exposure to property management or commercial real estate.
Bookkeeping qualification (ICB or similar).
Working Arrangement
Remote/home-based in Johannesburg.
Occasional in-person attendance at Gauteng hospital offices.
Full-time permanent role with potential to evolve into a broader operations position.

Skills Required