Job Description

Salary $800


Remote-PA is looking for a highly organized, proactive, and detail-driven Executive Assistant to support our Client and provide top-tier admin support to clients. This role is perfect for someone who thrives in a fast-paced environment, loves structure, and brings a creative spark to their work.

Key Responsibilities

Manage the CEO's calendar, meetings, and daily priorities. Coordinate tasks using

Asana

and maintain accurate client and project records. Update and manage the

Salesflare CRM

, including pipelines, tasks, meeting notes, and follow-ups. Handle invoicing and follow-ups using

Xero

. Manage MailerLite email campaigns (3x weekly) and set up funnels. Prepare the CEO for meetings and ensure smooth daily operations. Set up client folders in Google Drive and keep systems organized. Identify opportunities for CEO promotion (events, speaking engagements). Support communication channels: email, calls, Zoom/Teams/Slack. Assist clients with scheduling, documentation, meetings, and database management. Create social media content using

Canva

(thumbnails, banners, posts). Work with CRM systems (Salesflare, Zoho) and project tools (Asana, Monday.com).

About You:

Highly organized, detail-oriented, and proactive. Tech-savvy with strong experience in

Asana, CRM systems, MailerLite, Canva

, and Microsoft/Google tools. Confident in sales funnels, admin processes, and managing multiple priorities. Creative with excellent communication skills. A self-starter who takes initiative, finishes tasks thoroughly, and anticipates needs. Flexible, professional, and comfortable working independently. Stable internet connection and prepared for load shedding.

Qualifications:

Experience as a PA, Executive Assistant, or similar administrative role. Strong written and verbal communication skills. Experience with Canva and social media content creation (YouTube, Facebook, LinkedIn). * Familiarity with scheduling tools (Calendly), CRM systems, and communication platforms.