Job Description

About Us

We're an entrepreneurial group working across accounting, recruitment, and AI technology. Our founder,

Toby

, is building fast-moving international businesses, and this role is about keeping pace -- supporting both the founder directly and the wider team as we scale.


This is

not a traditional PA/EA role

. Yes, you'll handle diaries, admin, and logistics, but you'll also roll up your sleeves across

sales, marketing, operations, HR, and finance support

. Think of it as a blend of

Executive Assistant + Team Operations

.

The Role

You'll be the organiser and problem-solver: protecting the founder's time, helping the team run smoothly, and jumping in wherever needed. Some days it might be diary management and travel bookings; other days you'll be coordinating projects, helping with recruitment, or chasing down receipts.


We're open to candidates at different levels of experience:

Early-mid career (2-4 yrs experience):

Eager to learn, ready to grow -- we'll invest in training you up.

More experienced (5+ yrs):

Able to hit the ground running, take ownership quickly, and play a bigger role in scaling the business.

Key Responsibilities

Founder Support:

Manage diary, inbox, meetings, travel, and occasional personal admin.

Team Support:

Keep projects on track, follow up on tasks, and make sure nothing slips.

Sales & Marketing Support:

Update records, do research, draft comms, and help with campaigns.

Operations:

Spot and fix inefficiencies, keep processes running smoothly.

HR Support:

Help with recruitment admin, onboarding new hires, and staff coordination.

Finance Support:

Track expenses, manage receipts, handle basic bookkeeping, liaise with accountants.

Flex Role:

Step in wherever help is needed -- this role is about making sure things get done.

? About You

Experience:

2+ years in EA/PA or Operations support roles (startup/entrepreneurial background is a plus).

Based in Cape Town for occasional team meet-ups. If you are relocating, please include this in the application.

Skills:

+ Strong organiser who likes detail and structure.
+ Proactive and resourceful -- you don't wait to be told what to do.
+ Good communicator who can prioritise, push back when needed, and keep things moving.
+ Comfortable with project management and collaboration tools.
+ Tech-savvy - we use lots of software & AI in our processes.
+ Trustworthy and discreet -- able to handle sensitive business and personal information.
+ Confident with numbers and happy to take on basic finance tasks.

Personality Fit:

Practical, adaptable, and steady -- you enjoy variety and can keep calm when things are moving fast.

What We Offer

Salary:

R18,000 - R28,000/month (depending on experience) + bonus

Remote-first role with exposure to international business operations. Variety: sales, marketing, operations, HR, and finance experience in one role. Work directly with the founder and leadership team.


This is a remote position.