Job Description

Executive Assistant to the CEO
Location: Remote (South Africa-based candidates preferred)
Compensation: USD $1,700-$2,000/month
Industry: Financial Services / Online Lending / Real Estate
Schedule: Full-time, 40 hours/week with hours from 8:00 AM-4:00 PM CST (current 3PM - 1AM SAST)
About the Role:
We're hiring a sharp, proactive Executive Assistant to provide direct support to the CEO of a fast-growing U.S.-based financial services firm focused on real estate lending. This is not a visionary role -- it's an execution role. You'll be the operational backbone, ensuring that repeatable tasks, scheduling, and internal follow-through are handled smoothly so leadership can stay focused on growth, capital, and market expansion.
This is an ideal opportunity for someone who thrives on structure, takes initiative, and operates with a high degree of ownership and discretion.
Key Responsibilities:
Calendar & Communication Management

• Own the CEO's calendar (investor calls, internal meetings, interviews, etc.)

• Coordinate meetings, send Zoom links, agendas, and follow-ups

• Manage email overflow, including LinkedIn and Facebook messages

• Handle thank-you notes and professional follow-ups with clients and vendors

Operations & Admin Support

• Track KPIs and prep reports for weekly exec meetings

• Support loan request workflows and document collection

• Maintain internal tools and systems: Asana, Dotloop, Podio, Google Drive

• Assist with light travel booking, vendor coordination, and supply orders

• Build and refine recurring processes and SOPs

Repetitive Task Execution

• Organize incoming documents and folders

• Rename and store files consistently

• Populate systems like Podio and checklists

• Keep projects and loan files updated with clear status communication

• Help prevent follow-ups and tasks from falling through the cracks

Strategic Support & Project Assistance

• Conduct research and compile supporting data for decision-making

• Draft correspondence, internal documentation, and project summaries

• Prepare slides, reports, and short-term plans for various initiatives

What We're Looking For:

• 2-5 years' experience in a high-level EA, ops, or admin role

• Strong attention to detail and ability to operate independently

• High discretion and ability to manage sensitive information

• Tech-savvy and fast to learn new tools and platforms

• Excellent written and verbal communication in English

• Highly organized, thick-skinned, and comfortable pushing back with well-considered suggestions

• Self-directed and naturally proactive -- you take ownership, not just instructions

Tools You'll Use:

• Google Workspace (Docs, Sheets, Drive, Calendar)

• Asana

• Dotloop

• Podio

• Kartra

• Zoom

• Zapier

• Calendly

No need to be an expert in all of them -- what matters most is your ability to learn quickly and bring order to systems.
KPIs Include:

• Timely, accurate deliverables

• Calendar efficiency and inbox management

• CEO satisfaction with executive support

• Initiative and ability to anticipate needs

• Strong alignment with CST working hours

Work Structure:

• 100% virtual

• Full-time, 40 hours/week

• Core hours: 8:00 AM-4:00 PM CST

• Weekly planning call with the CEO

• Independent, results-driven work style (no micromanagement)