Job Description

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES
Position : Executive Assistant / Business Development Support
Working Schedule : 9a-5p EST
Salary Range : $1200-$1500 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)
Role Summary
We are seeking a highly resourceful and detail-oriented Executive Assistant/Business Development Support to support the owner of two established service companies. This role is designed for someone who thrives on research, organization, and execution, and who can grow into a trusted right hand in helping manage and expand both businesses.
Key Responsibilities

• Business Development & Research (Process Server Company)
• Research county court dockets across 20 counties in Florida to identify cases where associations have filed lawsuits.
• Review dockets for service returns to determine which process server law firms are currently using.
• Collect and organize pertinent law firm information, including contact details and vendor relationships.
• Enter data into Pipedrive CRM and maintain accurate records.
• Over time, assist with sending cold outreach emails via Pipedrive and scheduling follow-up calls.

Executive & Client Support (Law Firm)

• Assist with planning and executing client events and appreciation initiatives.
• Handle travel planning, reservations, and itinerary management.
• Conduct internet research to support executive projects and initiatives.
• Provide general executive support to help streamline operations.

General

• Work directly with the business owner to manage tasks across both companies.
• Maintain flexibility to shift focus as business needs evolve--eventually working more heavily with one company as priorities change.

Qualifications

• Minimum of 2 years experience
• Must own a Windows 11 computer.
• Proven ability to conduct detailed online research and synthesize findings into actionable insights.
• Strong organizational skills and high attention to detail.
• Tech-savvy, with experience using CRMs (Pipedrive experience preferred).
• Excellent written communication skills; comfortable drafting outreach emails.
• Proactive, resourceful, and able to work independently.

Nice to Have

• Dual-monitor setup.
• Experience supporting executives in service-based businesses.
• Prior exposure to legal or real estate industries.
• Event planning or client engagement experience.

What We Offer

• Opportunity to play a pivotal role in growing two successful companies.
• Exposure to a wide variety of business operations and development strategies.
• Potential for long-term growth into a senior support or management role.

Skills Required