Job Description

Executive Administrative Assistant - Accounting & Tax Support
Job Type: Part Time, 20 hours
Location: South Africa or Latin America preferred
Working Hours: 9 AM - 5 PM EST, Monday to Friday
Salary Range: $700 - $800 USD/month, depending on experience
Type of Contract: Independent Contractor
About the Role:
Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.
You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.
If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.
Key Responsibilities

• Provide support with bookkeeping and financial recordkeeping.
• Assist with preparation and organization of tax return files and workpapers.
• Help prepare financial schedules and reports for internal and client use.
• Upload and maintain documents in the firm's management system (Canopy).
• Support client communication by helping follow up on missing information.
• Assist with payroll and related calculations as needed.
• Provide general administrative support to the accounting team.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic familiarity with accounting and payroll processes preferred but not required.
• Proficiency with Microsoft Office/Google Workspace; experience with accounting software is a plus.
• Willingness to learn and take direction from senior team members.

Role Details

• Part-time position with flexible hours.
• Training will be provided.
• Opportunity for growth and increased responsibility over time.

Ready to Apply?
If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.

Skills Required